Payroll Assistant

Network ESC; New York (NY); On-site; USD 55,000 - 75,000; Full time

Job summary

Network ESC is seeking a Payroll Assistant to support time and attendance administration, payroll processing, and absence tracking. The role runs Monday through Friday, 8am–5pm, in a medical facility environment.

You will review timesheets, monitor entries, resolve discrepancies, and coordinate with supervisors to ensure accurate payroll submissions. Ideal candidates have a high school diploma or GED, with 2+ years in payroll/timekeeping and familiarity with enterprise HR systems.

Qualifications

• High school diploma or GED required.
• Associate's or Bachelor's in Business Administration, HR, Accounting, or related field preferred.
• Minimum 2 years of experience in payroll and timekeeping (i.e. Garnishments, Taxes, Year End activities).
• Analytical skills related to retro calculations of pay and time required.

Responsibilities

• Review and process employee timesheets for accuracy, completeness, and policy compliance.
• Monitor daily time entries, missed punches, and scheduling exceptions.
• Audit time entries for overtime, shift differentials, holiday pay, and premium pay eligibility.
• Ensure time approvals are completed by supervisors prior to payroll deadlines.
• Prepare and submit approved time records and adjustments for payroll processing.
• Investigate and resolve timekeeping discrepancies and errors.
• Reconcile payroll adjustments related to timekeeping errors or late submissions.
• Maintain documentation supporting payroll transactions.
• Track and record employee leave usage including annual, sick, comp, FMLA, and other approved absences.
• Verify leave balances and ensure appropriate leave codes are applied.
• Coordinate with other teams regarding leave of absence.
• Updating the timekeeping system based on employee status.

Skills

Attention to detail

Time management

Analytical skills

Confidentiality

Interpersonal skills

Education

High school diploma or GED

Associate's or Bachelor degree in Business Administration, Human Resources, Accounting, or related field preferred

Tools

Microsoft Office (Excel, Word, Outlook)

Oracle/PeopleSoft

Job description

Medical Facility in need of a experienced Payroll Assistant.

Monday through Friday 8am-5pm

Time and Attendance Administration

• Review and process employee timesheets for accuracy, completeness, and policy compliance.
• Monitor daily time entries, missed punches, and scheduling exceptions.
• Audit time entries for overtime, shift differentials, holiday pay, and premium pay eligibility.
• Ensure time approvals are completed by supervisors prior to payroll deadlines.

Payroll Support

• Prepare and submit approved time records and adjustments for payroll processing.
• Investigate and resolve timekeeping discrepancies and errors.
• Reconcile payroll adjustments related to timekeeping errors or late submissions.
• Maintain documentation supporting payroll transactions

Leave and Absence Tracking

• Track and record employee leave usage including annual, sick, comp, FMLA, and other approved absences.
• Verify leave balances and ensure appropriate leave codes are applied.
• Coordinate with other teams regarding leave of absence
• Updating the timekeeping system based on employee status.

Minimum Qualifications

• High school diploma or GED required.
• Associate's or Bachelor degree in Business Administration, Human Resources, Accounting, or related field preferred
• Minimum 2 years of experience in payroll and timekeeping (i.e. Garnishments, Taxes, Year End activities).
• Analytical skills related to retro calculations of pay and time required

Preferred Qualifications

• Experience with enterprise HR/payroll systems such as Oracle or PeopleSoft.
• Knowledge of union contracts and public sector payroll practices.
• Experience supporting large employee populations.

Skills and Competencies

• Strong attention to detail and accuracy
• Knowledge of payroll and timekeeping procedures
• Excellent organizational and time management skills
• Strong interpersonal and customer service skills
• Ability to maintain strict confidentiality
• Proficiency in Microsoft Office (Excel, Word, Outlook)
• Ability to manage multiple deadlines in a fast-paced environment
• Ability to work in multiple systems simultaneously