Payroll and Benefits Specialist

Simplex Inc; Springfield (IL); On-site; USD 65,000 - 85,000; Full time

Job summary

Simplex Inc. is seeking a Payroll and Benefits Specialist to ensure accurate, timely, and confidential payroll and benefits administration in Springfield, IL.

You will assist with payroll processing, timekeeping review, benefits administration, and handling employee inquiries with discretion. The role requires 3+ years of payroll/benefits experience, strong organizational skills, and proficiency with MS Office and HRIS systems.

Qualifications

• Two-year degree or equivalent preferred.
• Minimum of 3 years payroll, benefits, and accounting support.
• Strong understanding of payroll processes and benefits administration.
• Ability to maintain confidentiality and handle sensitive information.
• Proficiency with Microsoft Office and HRIS software.
• Excellent organizational and recordkeeping skills.
• Strong written and verbal communication.

Responsibilities

• Assist with preparing payroll information for hourly and salaried employees.
• Review and validate timesheets, attendance records, pay changes, payroll adjustments, deductions, garnishments, reimbursements, and other payroll-related transactions.
• Maintain payroll records and support documentation.
• Assist with payroll reporting, year-end processing requirements, and payroll procedure documentation.
• Ensure compliance with federal, state, and local payroll regulations.
• Coordinate new hire enrollments, benefit changes, qualifying life events, terminations, benefits documentation, and employee communications.
• Serve as the primary point of contact for employee benefit questions.
• Coordinate annual open enrollment activities.
• Maintain organized electronic and physical accounting records and provide administrative support to Accounting and HR as assigned.

Skills

Discretion & confidentiality

Attention to detail

Time management

Communication skills

Multitasking

Recordkeeping

Education

Two-year degree or equivalent

Tools

Microsoft Office

HRIS systems

Payroll software

Job description

Description

Summary: The Payroll and Benefits Specialist supports the accurate, timely, and confidential administration of payroll and employee benefits. This role assists with payroll processing, timekeeping review, benefits administration, employee questions, recordkeeping, procedure support, and routine reporting. Due to access to highly sensitive employee compensation, benefits, and financial information, this position requires exceptional discretion, integrity, professionalism, and attention to detail. The Payroll and Benefits Specialist works closely with Accounting, Human Resources, and Executive Leadership to support organizational effectiveness while maintaining strong internal controls and confidentiality standards.

Duties

• Assist with preparing payroll information for hourly and salaried employees.
• Review and validate timesheets, attendance records, pay changes, payroll adjustments, deductions, garnishments, reimbursements, and other payroll-related transactions.
• Maintain payroll records and support documentation.
• Assist with payroll reporting, year-end processing requirements, and payroll procedure documentation.
• Ensure compliance with federal, state, and local payroll regulations.
• Coordinate new hire enrollments, benefit changes, qualifying life events, terminations, benefits documentation, and employee communications.
• Serve as the primary point of contact for employee benefit questions.
• Coordinate annual open enrollment activities.
• Ensure accurate record retention and document management practices.
• Support payroll, benefits, and financial audits.
• Identify discrepancies and elevate issues appropriately.
• Maintain compliance with company policies and applicable regulations.
• Assist in maintaining data accuracy within payroll, benefits, and HRIS systems.
• Support month-end and year-end accounting activities through document preparation and administrative assistance.
• Maintain organized electronic and physical accounting records and provide administrative support to Accounting and HR as assigned.

This is not intended to be a comprehensive list of job duties. Other job-related responsibilities will be assigned as needed.

Requirements

• Education and/or experience equivalent to a two-year degree preferred.
• Minimum of 3 years of experience in payroll, benefits administration and accounting support.
• Strong understanding of payroll processes and benefits administration.
• High level of accuracy and attention to detail.
• Exceptional organizational and recordkeeping skills.
• Demonstrated ability to maintain confidentiality and handle sensitive information with discretion.
• Proficiency with Microsoft Office and business software systems.
• Ability to effectively manage multiple priorities and deadlines.
• Strong written and verbal communication skills.
• Ability to work effectively with all levels of the organization.
• Must be able to read, write, and speak English clearly.