Lead Payroll Coordinator

QPS Flint; Tulsa (OK); On-site; USD 52,000 - 68,000; Full time

Job summary

QPS Flint is seeking a Timekeeping & Payroll Specialist to oversee the company’s time collection through payroll submission. You will manage the timekeeping system, support field timekeepers, review time entries, and coordinate with the Payroll team to ensure accurate, on-time payroll processing.

The ideal candidate has 5+ years in office administration with timekeeping or payroll, strong Microsoft Office skills, attention to detail, and the ability to train staff and provide reliable reporting

Qualifications

• 5+ years in Office Administration or similar with timekeeping/payroll experience.
• Experience with computerized timekeeping systems.
• Proficient in Microsoft Office and internet usage.

Responsibilities

• Oversee company-wide timekeeping process and ensure timely submission for payroll.
• I
• Manage timekeeping system including profiles, pay classes, and settings.
• Review timecards for accuracy and exceptions.
• Research and resolve timekeeping discrepancies with staff and management.
• Coordinate with payroll team to ensure accurate payroll processing.
• Handle timekeeping corrections and off-cycle payrolls.
• Provide timekeeping and labor reports to management as needed.
• Maintain confidential timekeeping and payroll records.

Skills

Timekeeping

Payroll coordination

Attention to detail

Planning & organizing

Communication

Initiative

Education

Office Administration experience

Payroll experience

Tools

Timekeeping system

Microsoft Office

Job description

General Summary:

Responsible for overseeing the company’s timekeeping process from field time collection through payroll submission, including managing the timekeeping system, supporting field timekeepers, reviewing and correcting time, maintaining pay classes and system settings, coordinating with the Payroll team, processing corrections and off-cycle payrolls, running reports, resolving timekeeping issues, and ensuring accurate, timely, and consistent payroll information across the company.

Essential Functions:

• Oversee the company-wide timekeeping process, ensuring employee hours are collected, reviewed, and submitted for approval accurately and on time.


• Manage the timekeeping system, including employee profiles, pay classes, job assignments, and system settings, troubleshooting as needed.


• Oversee field timekeepers, providing direction, training, support and accountability for accurate and timely time submission,


• Review timecards and time entries for accuracy, including missed punches, overtime, pay premiums, PTO, job codes and other exceptions.


• Research and resolve timekeeping discrepancies with employees, supervisors, field timekeepers and management.


• Coordinate and be the main contact for the payroll team to ensure acute and timely payroll processing.


• Manage timekeeping corrections, including adjustments, retroactive changes, and other payroll-related corrections.


• Coordinate and process approved off-cycle payrolls related to timekeeping corrections or other payroll issues.


• Provide timekeeping and labor reports to management, operations, payroll, and other departments as needed.


• Maintain accurate and confidential timekeeping and payroll records.


• Serve as the primary contact for timekeeping and payroll questions and issues.

Competencies:

• Communication - Actively listens and provides regular, consistent, and meaningful information and expresses the message effectively by organizing and delivering information appropriately.


• Attention to detail –


• Planning and organizing - Determines priorities, schedules activities, allocating and using resources effectively and efficiently.


• Initiative - Recognizes, plans and acts appropriately on one’s own to upcoming problems or opportunities and/or does more than is expected or required within his/her scope of work.

Educations/Experience:

5+ years Office Administration or similar with experience managing timekeeping or payroll. Experience working in computerized timekeeping systems. Expert in computer usage, including Microsoft Office and the Internet.