Payroll and AP Specialist

Wallace P. Johnson Plumbing & Heating, Inc.; Anaheim (CA); On-site; USD 40,000 - 47,000; Full time

Benefits offered by this job

Company-paid medical insurance

Dental and vision insurance

401(k) plan with company match

Paid vacation, sick time, and holiday

Job summary

Wallace P. Johnson Plumbing & Heating, Inc. in Anaheim, CA is seeking a Payroll & AP Specialist to run accurate, on-time payroll for field and office teams across two companies.

The role emphasizes California wage-and-hour compliance and multi-location job costing, with duties including timecard reviews, overtime calculations, and premium payments. The position is full-time, on-site in Anaheim, with no supervisory responsibilities.

Qualifications

• 2+ years full-cycle payroll experience, including multi-entity payroll operations.
• Working knowledge of California wage-and-hour law and overtime rules.
• Experience with payroll systems such as ADP, Paychex, Paylocity, or similar.
• Strong Excel skills: lookups, pivots, and large data reconciliation.
• High attention to detail and ability to meet weekly deadlines.
• Discretion with confidential information and clear communication with staff.

Responsibilities

• Process weekly payroll for field and office employees across both companies.
• Reconcile timecards with field supervisors and correct job/cost codes.
• Handle AP support: enter invoices, reconcile statements, prepare check runs.
• Maintain vendor records (COI, W-9s, 1099) and respond to vendor inquiries.
• Year-end W-2 review and audit readiness.

Skills

Payroll processing

California wage-and-hour knowledge

Cross-entity payroll

Excel proficiency

Attention to detail

Confidentiality

Effective communication

Tools

ADP

Paychex

Paylocity

Excel

Job description

Job Description

Job Description

About the role

Pay: $29.00 - $34.00 (BOE)

Schedule: Monday - Friday | 8:00am - 4:30pm | Occasional Overtime

Location: 1227 North Tustin Ave, Anaheim, CA 92807

Johnson Plumbing is hiring a Payroll & AP Specialist to run accurate, on-time payroll for the field and office teams of Johnson Plumbing and our sister company, JP Prime Inc., a commercial service plumbing company. You will own the weekly payroll cycle from timecard to paycheck, with a strong focus on California wage-and-hour compliance. You will also support accounts payable, keeping supplier invoices and vendor payments accurate and on schedule.

Our crews work across multiple job sites, so payroll here means job costing, overtime, and meal and rest premiums - not just processing hours. You will work closely with HR, accounting, field supervisors, and our suppliers to get it right every week. This is a full-time, on-site, hourly position based in Anaheim, with no supervisory responsibilities.

What you’ll do:

Payroll

• Process weekly payroll for field and office employees of both companies, including hourly and salaried.
• Review and reconcile timecards with field supervisors; correct job and cost code allocations before payroll closes.
• Verify calculated California overtime and double time, including the regular rate of pay (weighted-average overtime) for employees with multiple rates or bonuses.
• Apply meal and rest period premiums and other wage-and-hour requirements accurately.
• Process new hires, terminations, final paychecks, pay changes, garnishments, and deductions on time.
• Answer employees pay questions clearly and keep payroll records confidential and audit ready.
• Help maintain and improve payroll procedures and internal documentation.
• Year-end review of employee W-2s for accuracy.

Accounts payable support

• Enter approved supplier invoices to the correct company, jobs, and cost codes.
• Reconcile vendor statements and resolve missing invoices, credits, and duplicate charges.
• Help prepare weekly check runs and vendor payments.
• Maintain vendor records, including Certificates of Insurance, W-9s, and 1099 information.
• Answer vendor questions about invoice and payment status.

What you need:

• 2+ years of hands-on, full-cycle payroll experience, plus some accounts payable experience.
• Working knowledge of California wage-and-hour law, including daily overtime, regular rate of pay, meal and rest premiums, and final pay rules.
• Experience with a payroll system such as ADP, Paychex, Paylocity, or a similar platform.
• Strong Excel skills: lookups, pivot tables, and reconciling large data sets.
• High attention to detail and the ability to meet a fixed weekly deadline.
• Sound judgment with confidential information.
• Clear, friendly communication with field crews, supervisors, and office staff.
• Nice to have
• Payroll experience in construction or the trades.
• Certified payroll experience (DIR, LCPtracker, or similar).
• Experience with union fringe benefit reporting.
• Job costing and AP experience in a construction accounting system, especially with plumbing or building supply vendors.
• Payroll experience across multiple companies or entities.
• Bilingual English/Spanish.

Benefits

• 100% company-paid medical insurance (Kaiser, with choice of coverage options)
• Dental and vision insurance
• Supplemental short-term disability, accident, and cancer insurance
• Company 401(k) plan with company match
• Paid vacation, sick time, and holiday pay
• Opportunities for advancement