Payroll Accounts Payable Specialist

PrideStaff, Inc.; West Sacramento (CA); On-site; USD 33,000 - 41,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

Paid time off

Job summary

PrideStaff Financial is seeking a Payroll & Accounts Payable Specialist in Sacramento, CA. This full-time role handles weekly and bi-weekly payroll for hourly, salaried, and contract staff, with accurate timekeeping and regulatory compliance.

You will also manage AP processes, vendor invoicing, and month-end close activities, while maintaining confidentiality and collaborating across departments. A strong Excel skillset and proficiency with major payroll systems are essential.

Qualifications

• High school diploma or equivalent required.
• 3+ years payroll experience with multi-state compliance.
• Strong attention to detail and confidentiality.
• Excellent communication and cross-department collaboration.

Responsibilities

• Process multi-state weekly/bi-weekly payroll for hourly, salaried, and contracted staff.
• Validate timekeeping data and wage adjustments.
• Code and process vendor invoices; 3-way matching with POs, receipts, and invoices.
• Reconcile payroll and AP reports for month/quarter/year-end closings and W-2 prep.
• Maintain vendor records and required W-9 documentation.

Education

High School Diploma or Equivalent

Tools

ADP

Paychex

Paylocity

UKG

JobBOSS

Job description

Job Description

Job Description

Job: Payroll & Accounts Payable Specialist

Pay: $24 - $30/hr D.O.E.

Location: Sacramento, CA

Schedule: Full Time M - F Business Hours!

• Excellent Benefits Include: Medical, Dental, Vision, & More...

Payroll & Accounts Payable Specialist Job Description:

PrideStaff Financial is working with a local manufacturing company who is seeking a Payroll & Accounts Payable Specialist. The Payroll & Accounts Payable Specialist is responsible for ensuring the accurate, timely, and compliant execution of all Payroll and Accounts Payable functions. The ideal Payroll & Accounts Payable Specialist brings exceptional analytical capabilities and accurate attention to detail, alongside the professionalism required to manage sensitive financial information with total confidentiality. The Payroll & Accounts Payable Specialist position reports directly to the Accounting Manager.

Payroll & Accounts Payable Specialist Duties & Responsibilities:

• Process Multi-State Weekly/Bi-Weekly Payroll For Hourly, Salaried, & Contracted Staff
• Validate Timekeeping Data, Including Hours Worked, Overtime, PTO, & Wage Adjustments
• Maintain Employee Records Ensuring Full Compliance With Federal, State, & Local Regulations
• Manage Payroll lifecycle Changes, Covering New Hires, Terminations, Compensation Adjustments, & Benefits
• Reconcile Payroll Reports, For Month/Quarter/Year-End Closing, W-2 Prep, & Internal Audits
• Resolve Employee Payroll Inquiries With Timely & Professional Support
• Code & Process Vendor Invoices in Compliance With Company Policies
• 3-Way Invoice Matching. Purchase Orders, Receipts, & Invoices
• Manage Weekly Payment Runs Via Check, ACH, & Wire Transfers
• Maintain Vendor Records & Secure Required W-9 Documentation
• Reconcile Accounts Payables to The General Ledger
• Assist With Closing Activities, Including AP Accurals & Reporting
• Assist With Additional Business Needs as Requested

Payroll & Accounts Payable Specialist Requirements & Qualifications:

• High School Diploma or Equivalent Required
• 3+ Years of Multi-State Payroll Experience Coupled With Solid Wage & Hour Laws, & Compliance Requirements
• 3+ Years of Accounts Payable Experience
• Proficient With Payroll Systems Such As ADP, Paychex, Paylocity, UKG, & Accounting Software Such As JobBOSS
• Superb Excel Skills, Including Formulas, VLOOKUP, & Pivot Tables
• Exceptional Accuracy, Organizational Skills, & Attention to Details
• Strong Communication Skills & The Ability to Collaborate Effectively Across Departments
• Demonstrated Ability to Handle Confidential Information With Discretion
• Maintain a High Level of Integrity & a Proactive, Resourceful Approach Committed to Continuous Improvement
• Apply Strong Analytical & Problem-Solving Skills to Manage Multiple Priorities & Meet Tight Deadlines in a Fast-Paced Environment
• Work With a Team-Oriented Mindset Focused on Delivering a Strong Customer Service Experience
• Previous Experience Supporting Payroll & AP in a Multi-Entity or High Volume Environment
• Familiarity With 1099 Processing & Year-End AP Reporting
• Exposure to General Ledger Processes or Basic Accounting Principles

PrideStaff Hiring Requirements:

• Must be 18+ Years Old
• Must be Willing to Submit to a Pre-Employment Background Check
• Must be Willing to Submit to a Drug Screen
• Must be Able to Provide Proof of Eligibility to Work in The U.S.

Enhance your career with a full-time job, with a great company, competitive wages, and let PrideStaff Financial support you in your future employment endeavors. Your future starts with PrideStaff Financial!