Payroll & AP Specialist

Wallace P Johnson Plumbing &; Anaheim (CA); On-site; USD 40,000 - 47,000; Full time

Benefits offered by this job

100% company-paid medical insurance

Dental and vision insurance

Company 401(k) plan with company match

Paid vacation, sick time, and holiday

Opportunities for advancement

Job summary

Johnson Plumbing is hiring a Payroll & AP Specialist to run accurate, on-time payroll for the field and office teams of Johnson Plumbing and our sister company, JP Prime Inc. You will own the weekly payroll cycle from timecard to paycheck, with a strong focus on California wage-and-hour compliance.

You will also support accounts payable, keeping supplier invoices and vendor payments accurate and on schedule.

Qualifications

• 2+ years of full-cycle payroll experience.
• Some accounts payable experience.
• Working knowledge of California wage-and-hour law.
• Experience with a payroll system such as ADP, Paychex, Paylocity, or similar.
• Strong Excel skills: lookups, pivot tables, and reconciling large data sets.
• High attention to detail and ability to meet a fixed weekly deadline.
• Sound judgment with confidential information.
• Clear, friendly communication with field crews, supervisors, and office staff.

Responsibilities

• Process weekly payroll for field and office employees of both companies, including hourly and salaried.
• Review and reconcile timecards with field supervisors; correct job and cost code allocations before payroll closes.
• Verify California overtime and double time, including weighted-average overtime.
• Apply meal and rest period premiums and other wage-and-hour requirements accurately.
• Process new hires, terminations, final paychecks, pay changes, garnishments, and deductions on time.
• Answer employees pay questions clearly and keep payroll records confidential and audit ready.
• Help maintain and improve payroll procedures and internal documentation.
• Year-end review of employee W-2s for accuracy.
• Enter approved supplier invoices to the correct company, jobs, and cost codes.
• Reconcile vendor statements and resolve missing invoices, credits, and duplicate charges.
• Help prepare weekly check runs and vendor payments.
• Maintain vendor records, including Certificates of Insurance, W-9s, and 1099 information.
• Answer vendor questions about invoice and payment status.

Skills

Payroll processing

California wage-and-hour law

Payroll software

Excel lookups & pivots

Timecard reconciliation

Confidential information handling

Communication with field staff

Tools

ADP

Paychex

Paylocity

Excel

Job description

Description

About the role

Pay: $29.00 - $34.00 (BOE)

Schedule: Monday - Friday | 8:00am - 4:30pm | Occasional Overtime

Location: 1227 North Tustin Ave, Anaheim, CA 92807

Johnson Plumbing is hiring a Payroll & AP Specialist to run accurate, on-time payroll for the field and office teams of Johnson Plumbing and our sister company, JP Prime Inc., a commercial service plumbing company. You will own the weekly payroll cycle from timecard to paycheck, with a strong focus on California wage-and-hour compliance. You will also support accounts payable, keeping supplier invoices and vendor payments accurate and on schedule.

Our crews work across multiple job sites, so payroll here means job costing, overtime, and meal and rest premiums — not just processing hours. You will work closely with HR, accounting, field supervisors, and our suppliers to get it right every week. This is a full-time, on-site, hourly position based in Anaheim, with no supervisory responsibilities.

What you’ll do:

Payroll

• Process weekly payroll for field and office employees of both companies, including hourly and salaried.
• Review and reconcile timecards with field supervisors; correct job and cost code allocations before payroll closes.
• Verify calculated California overtime and double time, including the regular rate of pay (weighted-average overtime) for employees with multiple rates or bonuses.
• Apply meal and rest period premiums and other wage-and-hour requirements accurately.
• Process new hires, terminations, final paychecks, pay changes, garnishments, and deductions on time.
• Answer employees pay questions clearly and keep payroll records confidential and audit ready.
• Help maintain and improve payroll procedures and internal documentation.
• Year-end review of employee W-2s for accuracy.

Accounts payable support

• Enter approved supplier invoices to the correct company, jobs, and cost codes.
• Reconcile vendor statements and resolve missing invoices, credits, and duplicate charges.
• Help prepare weekly check runs and vendor payments.
• Maintain vendor records, including Certificates of Insurance, W-9s, and 1099 information.
• Answer vendor questions about invoice and payment status.

Requirements

What you need:

• 2+ years of hands-on, full-cycle payroll experience, plus some accounts payable experience.
• Working knowledge of California wage-and-hour law, including daily overtime, regular rate of pay, meal and rest premiums, and final pay rules.
• Experience with a payroll system such as ADP, Paychex, Paylocity, or a similar platform.
• Strong Excel skills: lookups, pivot tables, and reconciling large data sets.
• High attention to detail and the ability to meet a fixed weekly deadline.
• Sound judgment with confidential information.
• Clear, friendly communication with field crews, supervisors, and office staff.

Nice to have

• Payroll experience in construction or the trades.
• Certified payroll experience (DIR, LCPtracker, or similar).
• Experience with union fringe benefit reporting.
• Job costing and AP experience in a construction accounting system, especially with plumbing or building supply vendors.
• Payroll experience across multiple companies or entities.
• Bilingual English/Spanish.

Benefits

• 100% company-paid medical insurance (Kaiser, with choice of coverage options)
• Dental and vision insurance
• Supplemental short-term disability, accident, and cancer insurance
• Company 401(k) plan with company match
• Paid vacation, sick time, and holiday pay
• Opportunities for advancement