Payroll Administrator

Middlesex co; Littleton (MA); On-site; USD 60,000 - 80,000; Full time

Benefits offered by this job

Comprehensive benefits package

401k with matching

Generous paid time off

Job summary

A regional construction firm in Littleton, MA is seeking a Payroll Administrator to manage payroll operations ensuring compliance and accuracy. The ideal candidate has experience in payroll processing, strong Microsoft Excel skills, and the ability to handle compliance issues. Benefits include comprehensive health plans and a top-tier 401k. This position offers excellent growth and development opportunities.

Qualifications

• Minimum of three years' experience managing an in-house, manual payroll system or accounting software.
• Strong proficiency in Microsoft Excel with experience in pivot tables, queries, and V-lookups.
• Conversational Spanish skills are a plus.

Responsibilities

• Manage and administer the company's payroll function.
• Process multi-state weekly payroll, ensure timely processing.
• Handle payroll-related compliance matters and generate reports.

Skills

Payroll processing

Microsoft Excel

Interpersonal skills

Analytical skills

Adaptability

Tools

Viewpoint software

Job description

Position Summary

The Payroll Administrator is responsible for managing and administering the company's payroll function, ensuring accurate and timely processing while maintaining compliance with all regulations. This role involves reviewing payroll records, processing payments, handling payroll-related compliance issues, and generating reports.

Responsibilities

• Comply with (and actively promote) all Safety policies and procedures including reporting all accidents, incidents and near misses to ensure adherence to our Number One Core Value – Safety, first in everything we do.
• Review time sheets, work charts, wage computations, and other payroll data to identify and resolve discrepancies.
• Process multi-state weekly payroll, including check printing, reconciliation, and distribution.
• Generate and issue employee paychecks, statements of earnings, and deductions.
• Handle employment verifications, garnishments, IRS levies, and other payroll-related compliance matters.
• Process paperwork for new employees and enter relevant information into the payroll system.
• Prepare and distribute weekly labor reports and other requested reports.
• Manage payroll tax deposits and reconciliations.
• Verify attendance, hours worked, and pay adjustments, ensuring all records are accurately maintained.
• Calculate wages and deductions, entering data into financial reporting software.
• Maintain and update payroll records, including exemptions, transfers, and resignations.

Qualifications

• Minimum of three years' experience managing an in-house, manual payroll system or accounting software.
• Experience with Viewpoint software and knowledge of the construction industry, including prevailing wage reporting, is a plus.
• High proficiency in Microsoft Excel, with strong experience in pivot tables, queries, and V-lookups.
• Conversational Spanish skills are a plus.

Necessary Attributes

• Ability to adapt to different personalities and management styles.
• Strong interpersonal skills and ability to work effectively within a team.
• Ability to manage payroll operations efficiently and accurately.
• Self-starter with excellent verbal and written communication skills.
• Strong analytical skills and attention to detail.
• Dedicated and hardworking with a commitment to success.
• Highly organized with the ability to manage multiple tasks effectively.
• Strong leadership qualities and ability to maintain confidentiality.
• High level of professionalism and integrity in handling payroll responsibilities.

Benefits

We offer our full-time and eligible part time team members a comprehensive benefits package that’s among the best in our industry. Benefits include medical, dental and vision plans covering eligible team members and dependents, employee assistance programs, life insurance, disability, top-tier 401k with matching, tuition reimbursement, industry leading referral program, and generous paid time off.

Equal Employment Opportunity Statement

Middlesex provides equal employment opportunities to all team members and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status, or other characteristics protected by law.