Payroll and Accounting Administrator

Ascendo Resources; Jacksonville (FL); On-site; USD 23,419 - 27,552; Full time

Job summary

A leading staffing firm in Jacksonville is looking for an Administrative & Onboarding Specialist to manage large student hiring programs and provide HR support. This entry-level position requires strong organizational and communication skills, proficiency in Microsoft Excel, and a preference for bilingual candidates. Competitive pay of $17-$20 per hour based on experience.

Qualifications

• Experience in HR, administrative support, or customer service roles preferred.
• Proficient in Microsoft Excel with functions including PivotTables.
• Able to handle confidential information with discretion.

Responsibilities

• Manage the onboarding process for large student hiring programs.
• Ensure all onboarding documents and requirements are completed accurately.
• Create and maintain reports using intermediate Excel skills.

Skills

Organizational skills

Communication skills

Microsoft Excel

Customer service

Bilingual in Spanish and English

Tools

ADP Workforce Now

Excel PivotTables

Job description

We are seeking a highly organized and detail-oriented Administrative & Onboarding Specialist to join our team. This role plays a critical part in supporting our student programs, onboarding new hires, and handling day-to-day administrative and customer service tasks. The ideal candidate will be proactive, tech-savvy, and comfortable working in a fast-paced environment—especially during peak onboarding seasons where you may support over 200 new student hires in a single month.

Overview

Base pay range: $17.00/hr - $20.00/hr

Pay Range: $17 – $20 per hour (based on experience)

Responsibilities

• Onboarding Coordination (Primary Focus)
• Manage the onboarding process for large student hiring programs
• Ensure all onboarding documents and requirements are completed accurately and on time
• Serve as the primary point of contact for onboarding questions
• Respond to employee questions related to W-2s, paystubs, and account access
• Assist employees in setting up and navigating ADP
• Run simple reports and pull employee information from ADP as needed
• Perform various administrative tasks including document management and communication tracking
• Create and maintain reports and perform light project work using intermediate Excel skills (including PivotTables)

• Accounting & Payroll Backup
• Assist the accounting team with data entry and basic support tasks
• Serve as payroll backup twice a year during planned absences (full training provided by Payroll Lead)

Qualifications

• Experience in HR, administrative support, or customer service roles preferred
• Proficient in Microsoft Excel (including functions like PivotTables)
• Familiarity with ADP Workforce Now is a plus (or willingness to learn quickly)
• Strong communication and organizational skills
• Able to handle confidential information with discretion
• Bilingual in Spanish and English highly preferred

Senior ity level

• Entry level

Employment type

• Full-time

Job function

• Human Resources

Industries

• Non-profit Organizations