Bilingual Payroll and HR Coordinator

UMG Cleaning; New Jersey; On-site; USD 55,000 - 75,000; Full time

Job summary

UMG Cleaning is seeking a bilingual Payroll, HR & Recruitment Coordinator to manage day-to-day payroll, onboarding, and recruiting for a fast-paced commercial cleaning company at the Corporate Office.

The role requires handling 200+ employees, ensuring compliance with wage laws, maintaining records, and collaborating with Operations and Accounting to support staffing goals.

Qualifications

• Bilingual English/Spanish is required.
• 3+ years in Payroll, HR, or Recruiting.
• Experience processing payroll for 200+ employees preferred.
• Strong Microsoft Office skills (Excel, Outlook, Word).
• Excellent organizational and communication skills.
• Ability to handle confidential information professionally.
• Ability to multitask in a fast-paced environment.

Responsibilities

• Process weekly and bi-weekly payroll accurately and on time.
• Review timecards for accuracy and resolve discrepancies.
• Coordinate onboarding, new-hire paperwork, and orientations.
• Maintain I-9, W-4, and employment eligibility documentation.
• Ensure compliance with federal, state, and local labor laws.
• Screen resumes, schedule interviews, and build candidate pipelines.
• Coordinate drug screenings and background checks as required.

Skills

Bilingual EN/ES

HR/Payroll experience

Payroll for 200+ employees

MS Office Proficient

Strong organization & communication

Confidential information handling

Fast-paced multitasking

Tools

ADP Workforce Now

ATS familiarity

Background checks

Job description

Job Description

Human Resources & Recruitment Coordinator (Bilingual)

Department: Human Resources / Administration

Reports To: Controller / Director of Operations

Location: Corporate Office

Employment Type: Full-Time

Position Summary

The Payroll, Human Resources & Recruitment Coordinator is responsible for managing the day-to-day payroll, recruiting, onboarding, and employee relations functions for a fast-paced commercial cleaning company. This role supports both field employees and office staff while ensuring compliance with company policies and employment laws. The ideal candidate is highly organized, bilingual (English/Spanish), detail-oriented, and experienced in handling a high-volume workforce.

Essential ResponsibilitiesPayroll Administration

• Process weekly and bi-weekly payroll accurately and on time.


• Review employee timecards for accuracy.


• Investigate and resolve payroll discrepancies.


• Process employee wage changes, bonuses, and deductions.


• Maintain payroll records and employee files.


• Coordinate payroll with Operations and Accounting.


• Ensure compliance with wage and hour laws.


• Assist with year-end payroll processing and W-2 preparation.


• Respond to employee payroll inquiries.

Human Resources

• Maintain employee personnel files.


• Process new hire paperwork and onboarding.


• Conduct new employee orientations.


• Process employee terminations and exit documentation.


• Maintain I-9, W-4, and employment eligibility documentation.


• Ensure compliance with federal, state, and local labor laws.


• Manage employee leave requests and documentation.


• Track employee evaluations and performance reviews.


• Assist management with employee relations matters.


• Update employee handbook and HR policies as needed.

Recruitment

• Recruit hourly cleaners, supervisors, area managers, and office personnel.


• Post job openings on multiple hiring platforms.


• Screen resumes and conduct phone interviews.


• Schedule interviews with hiring managers.


• Complete employment verification and background checks.


• Coordinate drug screenings when required.


• Build and maintain a pipeline of qualified candidates.


• Attend hiring events and job fairs.


• Partner with Operations to meet staffing goals.


• Track recruiting metrics including time-to-fill and turnover.

Employee Onboarding

• Prepare offer letters.


• Collect onboarding documentation.


• Verify employment eligibility.


• Coordinate uniforms, badges, and equipment.


• Enter employees into payroll and HR systems.


• Schedule orientation and training.


• Ensure all required certifications are completed.

Compliance

• Maintain OSHA and employee safety records.


• Assist with workers' compensation claims.


• Track employee licenses and certifications.


• Maintain confidentiality of employee information.


• Ensure compliance with EEO, FLSA, FMLA, ADA, and state labor regulations.

Administrative Responsibilities

• Answer employee HR and payroll questions.


• Prepare employment verification letters.


• Maintain recruiting reports.


• Assist with employee recognition programs.


• Support executive leadership with HR reporting.


• Maintain accurate electronic employee records.

QualificationsRequired

• Bilingual (English & Spanish) — Required


• 3+ years of Payroll, HR, or Recruiting experience


• Experience processing payroll for 200+ employees preferred


• Strong Microsoft Office skills (Excel, Outlook, Word)


• Excellent organizational and communication skills


• Ability to handle confidential information professionally


• Ability to multitask in a fast-paced environment

Preferred

• Experience with ADP Workforce Now or other payroll systems


• Experience using applicant tracking systems (ATS)


• Knowledge of E-Verify


• HR certification (SHRM-CP or PHR) is a plus