Bilingual Onboarding Specialist

Hunter+Sage; South Houston (TX); On-site; USD 48,000 - 64,000; Full time

Job summary

Hunter+Sage in South Houston is seeking a highly organized, bilingual onboarding coordinator to support a welcoming experience for new hires. You will manage pre-employment activities, onboarding docs, orientation logistics, system access, and follow-up through the first week.

The role requires detail-orientation, responsiveness, and ability to juggle priorities while partnering with HR, Recruiting, Payroll, IT, Operations, and hiring managers. Spanish-speaking candidates are preferred.

Qualifications

• High school diploma or equivalent required; associate or bachelor’s degree in HR, Business Admin, Communications or related field preferred.
• 2–3 years of onboarding, HR coordination, or related experience preferred.
• Knowledge of onboarding processes, HR administration, employment documentation, employee records, and compliance.

Responsibilities

• Coordinate end-to-end onboarding for assigned new hires, including pre-employment requirements, start-date prep, orientation scheduling, and first-week follow-up.
• Prepare, collect, review, and track new hire documentation for accuracy and timely submission.
• Support background checks, employment verifications, I-9 documentation, policy acknowledgments, and other pre-employment requirements.
• Serve as primary point of contact for new hires, providing clear, timely, professional communication throughout the process.
• Partner with HR, Recruiting, Payroll, IT, Operations, and hiring managers to coordinate start dates, equipment, and system access.
• Assist with new hire orientation sessions, onboarding presentations, welcome communications, and related administrative prep.
• Enter and maintain onboarding information in ADP, ATS, and internal tracking tools.
• Maintain accurate onboarding records, checklists, and employee files, protecting confidential information.
• Monitor onboarding progress, identify missing information or delays, escalate as needed.
• Support improvements to onboarding workflows, SOPs, templates, and training materials.
• Provide additional HR/onboarding support as needed.

Skills

Onboarding coordination

Bilingual Spanish

HR coordination

Customer service

Education

Associate degree in HR/Related field

Bachelor's degree in HR/Related field

Tools

ADP

HRIS

ATS systems

Document management

Job description

Our client in South Houston is seeking a highly organized and people-focused Bilingual Onboarding Coordinator to support a seamless and welcoming experience for new hires. This role will coordinate pre-employment activities, onboarding documentation, orientation logistics, system access, and new hire follow-up from offer acceptance through the employee’s first week.

The ideal candidate is detail-oriented, responsive, and comfortable managing multiple priorities while partnering across HR, Recruiting, Payroll, IT, Operations, and hiring managers.

Responsibilities:

• Coordinate the end-to-end onboarding process for assigned new hires, including pre-employment requirements, start-date preparation, orientation scheduling, and first-week follow-up.
• Prepare, collect, review, and track new hire documentation to ensure all required information is accurate, complete, and submitted on time.
• Support background checks, employment verifications, I-9 documentation, policy acknowledgments, and other pre-employment requirements.
• Serve as a primary point of contact for new hires, answering onboarding questions and providing clear, timely, and professional communication throughout the process.
• Partner with HR, Recruiting, Payroll, IT, Operations, and hiring managers to coordinate start dates, equipment, system access, schedules, and position-specific requirements.
• Assist with new hire orientation sessions, onboarding presentations, welcome communications, and related administrative preparation.
• Enter and maintain onboarding and employee information within ADP, applicant tracking systems, employee files, and internal tracking tools.
• Maintain accurate onboarding records, checklists, and employee files while protecting confidential and sensitive information.
• Monitor onboarding progress, proactively identify missing information or potential delays, and elevate issues when necessary.
• Support ongoing improvements to onboarding workflows, standard operating procedures, templates, training materials, and internal resources.
• Provide additional HR and onboarding support as needed.

Qualifications:

• High school diploma or equivalent required; associate or bachelor’s degree in Human Resources, Business Administration, Communications, or a related field preferred.
• 2-3 years of experience in onboarding, human resources, recruiting coordination, employee support, administration, or a related role preferred.
• Working knowledge of onboarding processes, HR administration, employment documentation, employee records, and compliance requirements.
• Experience with HRIS, applicant tracking systems, onboarding platforms, or document management systems preferred.
• Experience with ADP is a plus.
• Proficiency with Microsoft Office, including Outlook, Teams, and Excel.
• Strong organizational skills with exceptional attention to detail and follow-through.
• Ability to manage multiple new hires, priorities, and deadlines in a fast-paced environment.
• Strong written and verbal communication, customer service, problem-solving, and interpersonal skills.
• Ability to handle confidential employee information with professionalism and discretion.
• Collaborative approach with the ability to work effectively across multiple departments and levels of an organization.
• Spanish-speaking candidates are preferred.

This is an excellent opportunity for someone who enjoys creating organized processes, supporting employees, and helping ensure every new hire starts their career with a positive and professional experience.