Payroll Administrator

FleetLogix, Inc.; San Diego (CA); On-site; USD 39,000 - 44,000; Full time

Benefits offered by this job

Health benefits

Paid Time Off

Paid Holidays

401(k)

Job summary

FleetLogix, Inc. is seeking a Payroll Administrator in San Diego, CA to ensure accurate weekly and bi-weekly multi-state payroll delivery for a workforce of over 3,000 employees.

The role requires attention to detail, proficiency with HRIS systems, and experience with ADP Vantage and Time Clock Plus timekeeping. The position offers a competitive hourly pay range and benefits, with a team-focused culture emphasizing accuracy, confidentiality, and timely payroll processing.

Qualifications

• Detail-oriented payroll professional with a focus on accuracy and timely delivery.
• Experience supporting 1000+ employees across multiple states.
• Proficient with HRIS systems and ADP Vantage; TCP Time Clock Plus preferred.

Responsibilities

• Assist in preparation and processing of weekly and bi-weekly multi-state payrolls for 3000+ employees.
• Input employees pay data and adjustments to the timekeeping system; manage bonuses, leave, and retro pay.
• Run and audit timekeeping reports; resolve discrepancies and verify hours.

Skills

Detail oriented

Data accuracy

Communication

Team collaboration

Multitasking

Education

Associate or bachelor’s degree in related field

Tools

ADP Vantage

TCP Time Clock Plus

Excel

Job description

“Been here for over 4 years now. It’s a good and easy job. We do a lot of driving to different locations which means that not everyday is the same thing. I have gotten the opportunity to learn different things which has been a great learning experience. The manager is really flexible with time off and will even sometimes offer you the opportunity to make up hours. All in all, it’s a good place to work and it sure beats the redundancy of a warehouse” ~Lead Driver

Flexible Schedule

“The days at the job were flexible was able to make my own schedule and when I worked it felt like family. I enjoyed driving vehicles to different locations.” Transporter/Driver

FleetLogix, Inc. is an Equal Opportunity Employer. We consider applicants for all positions without regard to race, color, religion, political affiliation, creed, gender, national origin, age disability, marital or veteran status, sexual orientation, or any other legally protected status.

Position:Payroll Administrator

Location: San Diego, CA

Job Id:767

# of Openings:0

FleetLogix is the premier provider of fleet management and transportation services. Our goal is to deliver the highest quality service, safety, and customer satisfaction. Join FleetLogix and be part of a team that values hard work, teamwork, and career advancement. We look forward to welcoming you!

Pay Range: $28 - $32 per hour

Are you a detail-oriented payroll professional who thrives in a fast-paced environment? We are looking for a Payroll Administrator to join our team and help drive the accuracy and timely delivery of compensation for our growing workforce. Managing payroll for over 3,000 employees across multiple states isn't just about pushing a button—it’s about data integrity, problem-solving, and delivering exceptional customer service.

If you are a numbers champion who loves a collaborative team environment, let’s talk!

Position Summary

As our Payroll Administrator, you will assist with the administration of our timekeeping and payroll systems. Your core mission is ensuring accurate weekly and bi-weekly multi-state payroll delivery.

Core Responsibilities

• Assist in preparation and processing of weekly and bi-weekly multi-state payrolls for 3000+ employees.
• Input employees pay data information and adjustments to the timekeeping system before uploading to payroll; such as training pay, sick leave, retro pay, bonuses, etc.
• Running and auditing weekly timekeeping reports to resolve any discrepancies and verify hours against the submitted hours worked reports by location.
• Issue and record adjustments to pay for previous payroll discrepancies or retroactive increases.
• Process direct deposit changes or returns and issue/assign pay cards as needed.
• Keep track and process leave time for employees; such as sick time, vacation and personal time off.
• Maintain employee profile information and process all status change forms; such as pay rates, dept changes, terminations, etc.
• May issue termination or off-cycle paychecks and mail if needed.
• Research and resolve problems promptly, perform scheduled activities related to payroll and assist employees or managers with payroll related situations that arise.
• Maintain payroll information as required to include all federal, state and local payroll compliance and other payroll tracking items.
• Prepare and maintain standard reports, queries, and conduct appropriate audits to ensure data integrity.
• Complete verifications of employment.
• Provide back-up to other payroll associates of the team as needed.

What We Are Looking For

• Associate or bachelor’s degree in related field or equivalent work experience is preferred.
• 3+ years of payroll experience supporting 1000+ employees in multiple states.
• Intermediate knowledge and experience working with HRIS systems, ADP Vantage experience strongly desired, and TCP (Time Clock Plus time keeping system) preferred.
• Knowledge of Microsoft Office, Excel, Word, etc.
• Able to communicate professionally and effectively.
• Able to speak, read, and comprehend the English language.
• Excellent teambuilding and interpersonal skills.
• Demonstrate a sense of urgency and timeliness.
• Must be open to feedback, differing opinions and other points of view.
• An uncompromised commitment to maintaining strict confidentiality regarding sensitive employee and company data.
• Top-tier attention to detail, a knack for multitasking, and the ability to juggle shifting priorities under minimal supervision.

Physical Requirements

• Constant sitting and typing/operating a computer, phone, and mouse. Frequent talking and hearing. Occasional lifting up to 10 lbs (rarely up to 25 lbs).
• Typical office environment with moderate noise levels.

Compensation and Benefits

• Compensation commensurate with education and experience.
• Health benefits available the first of the month after 60 days of full-time employment.
• Paid Time Off, Paid Holidays and 401k
• A company culture that promotes teamwork, safety, and career growth.

About Us

FleetLogix, Inc. is proud to be an Equal Employment Opportunity Employer. We do not discriminate based upon race, religion, color, national origin, sex (including pregnancy, childbirth, reproductive health decisions, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, genetic information, political views or activity, or other applicable legally protected characteristics. We promote a workplace that is free of drugs and alcohol. All employment is contingent upon completion of drug and background screenings.

Join a team that moves fast, supports one another, and delivers outstanding service every day.