Payroll Manager

Guardian Fleet Services; San Antonio (TX); On-site; USD 85,000 - 115,000; Full time

Benefits offered by this job

Paid Time Off & Paid Holidays

$15K Employer paid Life and AD&D

401(k) Plan

Short Term Disability & Long-Term Dis/

Hospital Indemnity

Cancer plan

Employee Assistance Program

Employee Referral Bonus

Job summary

Guardian Fleet Services, based in the United States, is seeking a Payroll Manager to lead payroll operations for all employees. This onsite role reports to the VP of Human Capital and offers the chance to build scalable processes as the company grows.

The ideal candidate has 5+ years of payroll experience, multi-state knowledge, and proficiency with Paycor, ADP, Paylocity, Workday, or UKG. Strong analytical skills and attention to detail are essential.

Qualifications

• 5+ years of payroll experience, including multi-state payroll.
• 2 years of managing payroll function.
• Strong knowledge of payroll regulations, tax laws, and compliance requirements.
• Experience with payroll systems (Paycor, ADP, Paylocity, Workday, UKG).
• CPP or FPC certification (preferred).
• Experience with UKG and Smartsheet (preferred).

Responsibilities

• Manage end-to-end payroll processing for all employees.
• Ensure accuracy of wages, deductions, bonuses, and taxes.
• Develop and maintain payroll policies and collaborate with HR and Finance.

Skills

Analytical

Organizational skills

Problem-solving

Leadership

Communication skills

Education

Bachelor's degree in Accounting, Finance, Business Administration, or related field

CPP (Certified Payroll Professional) or FPC certification

Tools

Paycor

ADP

Paylocity

Workday

UKG

Smartsheet

Job description

Welcome to Guardian Fleet Services Careers! As the largest towing, recovery, and specialized transportation fleet in the United States, Guardian Fleet Services stands at the forefront of the industry. With a commitment to excellence, we are continuously expanding our footprint, and we’re on the lookout for professionals who are eager to grow their careers with us.

At Guardian Fleet Services, we are dedicated to hiring, training, and educating the finest towing professionals across the globe. If you’re passionate about making a difference and want to be part of a dynamic team, we invite you to explore our rewarding career opportunities. We offer competitive pay, generous benefits, and a host of other bonuses to ensure our team members thrive both personally and professionally. Join us and become part of a company where your talents are valued and opportunities for advancement abound. Get in touch with us today to start your journey with Guardian Fleet Services!

Position: Payroll Manager

Location: 11746 Uradco Place

Job Id: 1328

# of Openings: 1

We’re excited to announce an outstanding opportunity for a skilled and motivated Payroll Manager to join our growing team. As our company continues to expand, we’re looking for a detail‑oriented professional who thrives in a fast‑paced environment and is eager to make a meaningful impact. This role offers the chance to lead and enhance our payroll operations, ensure accuracy and compliance, and contribute to building scalable processes that support our ongoing success. If you’re passionate about payroll excellence and ready to take the next step in your career, we’d love to hear from you. *This position is onsite

Overview

The Payroll Manager oversees all payroll operations to ensure employees are paid accurately, on time, and in compliance with federal, state, and local regulations. This role manages payroll systems, leads payroll staff, partners closely with HR and Finance, and drives continuous improvement in payroll processes. Reports to the VP of Human Capital.

Key Responsibilities

Payroll Operations

• Manage end‑to‑end payroll processing for all employees, including regular, supplemental, and off‑cycle payrolls.
• Ensure accuracy of wages, deductions, garnishments, bonuses, and commissions.
• Maintain payroll records and ensure compliance with all applicable laws and company policies.
• Review and approve payroll reports, reconciliations, and journal entries.

Compliance & Reporting

• Stay current on payroll laws, tax regulations, and reporting requirements.
• Oversee timely submission of payroll taxes and filings.
• Prepare and review year‑end documents such as W‑2s and 1099s.
• Respond to audits and inquiries from internal teams or external agencies.

Systems & Process Improvement

• Manage payroll systems, including configuration, upgrades, and integrations with HRIS and timekeeping platforms.
• Identify opportunities to streamline workflows and improve accuracy and efficiency.
• Develop and maintain payroll policies, procedures, and documentation in conjunction with HR and Accounting.
• Collaborate with Finance on budgeting, forecasting, and reconciliation activities.
• Provide exceptional customer service to employees regarding payroll questions.
• Train new managers on payroll processes and practices.

Qualifications

Required

• Bachelor’s degree in Accounting, Finance, Business Administration, or related field (or equivalent experience).
• 5+ years of payroll experience, including multi‑state payroll, to include 2 years of managing payroll function.
• Strong knowledge of payroll regulations, tax laws, and compliance requirements.
• Proven experience with payroll systems (e.g., Paycor, ADP, Paylocity, Workday, UKG).
• Excellent analytical, organizational, and problem‑solving skills.
• High level of accuracy and attention to detail.

Preferred

• CPP (Certified Payroll Professional) or FPC certification.
• Experience with UKG
• Experience with Smartsheet
• Familiarity with benefits administration and HRIS integrations.

Core Competencies

• Ethical practices, integrity and confidentiality
• Leadership and team development
• Strong communication and interpersonal skills
• Ability to work under tight deadlines

Physical Requirements

• Ability to remain seated at a workstation for extended periods while reviewing data and processing payroll.
• Consistent use of hands and fingers for typing, data entry, and computer-based tasks.
• Visual acuity to read spreadsheets, reports, and digital information on screens.
• Occasional standing, walking, or lifting of light office materials (typically up to 10–15 lbs).
• Clear verbal communication for meetings, employee inquiries, and cross‑department collaboration.
• Capacity to work in a standard office environment with typical noise levels and ergonomic conditions.

Benefits Offered

• Paid Time Off & Paid Holidays
• $15K Employer paid Life and AD&D
• 401(k) Plan
• Short Term Disability & Long-Term Disability
• Hospital Indemnity
• Cancer plan
• Employee Assistance Program
• Employee Referral Bonus

EEOC Policy Statement- Guardian Fleet Services is an Equal Opportunity Employer and prohibits discrimination or harassment of any kind. All employment decisions are based on business needs, job requirements, and individual qualifications.