Payroll Administrator

Teamtalentus; United States; Remote; USD 46,000 - 58,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

Disability insurance

401(k) match

Job summary

Paylocity is seeking a Payroll Administrator to manage biweekly payroll for over 6,000 exempt and non-exempt employees across multiple states. The role ensures accuracy, tax compliance, and timely processing in a fast-paced environment.

This fully remote position (U.S. only) requires 3+ years of multi-state payroll experience, Paylocity expertise, and excellent attention to detail. Benefits include comprehensive health plans and 401(k) matching.

Qualifications

• Minimum 3 years’ experience processing multi-state payroll.
• Bachelor’s degree in Business or related field preferred.
• Experience processing bi-weekly payrolls with more than 5,000 employees required.
• Prior experience with Paylocity HR & Payroll, and Time & Labor a plus.
• Ability to maintain confidentiality and exercise extreme discretion.
• Excellent problem-solving skills and high level of attention to detail and accuracy.
• Intermediate experience with Microsoft Office – especially Excel required.
• Strong written and verbal communication skills.
• Ability to handle and prioritize multiple tasks and meet deadlines in a fast-paced environment.

Responsibilities

• Prepare and process biweekly payroll for over 6,000 exempt and non-exempt multi-state employees.
• Analyze, prepare and submit payroll data for new and current employees, benefit deductions, tax withholdings and garnishments.
• Administer and evaluate time sheets; resolve discrepancies with managers.
• Prepare and process special payments and off-cycle payrolls.
• Respond timely to all employee inquiries.
• Maintain accurate payroll records related to garnishments, tax levies and bankruptcy cases.
• Collaborate with distribution to print and deliver agency and payroll checks.
• Coordinate with accounting and tax teams on payroll reconciliation.
• Process year-end reports (W-2, W-2c, etc.).
• Conduct regular payroll audits and reconciliations to ensure data integrity.
• Work on special projects and update desk procedures.
• Act as liaison with Benefits, HR, and Finance to streamline payroll processes.

Skills

Multi-state payroll

Attention to detail

Microsoft Excel

Time management

Strong communication

Education

Bachelor’s degree in Business or related field

Tools

Paylocity HR & Payroll

Time & Labor

Microsoft Excel

Job description

Job Type

Full-time

Description

Paylocity is an award-winning provider of cloud-based HR and payroll software solutions, offering the most complete platform for the modern workforce. The company has become one of the fastest-growing HCM software providers worldwide by offering an intuitive, easy-to-use product suite that helps businesses automate and streamline HR and payroll processes, attract and retain talent, and build a strong workplace culture.

While traditional HR and payroll providers automate basic HR processes such as payroll and benefits administration, Paylocity goes further by developing tools that HR and businesses need to compete for talent and deliver against the expectations of the modern workforce.

We give our employees what they need to succeed, including great benefits and perks! We offer medical, dental, vision, life, disability, and a 401(k) match, as well as perks that support you, your family, and your finances. And if it’s career development you desire, we provide that, too! At Paylocity, people matter most and have always been at the heart of our business.

When you feel like you belong, work is no longer work – it's personal. At Paylocity, we believe better employees lead to better companies. Workplaces and cultures that care will build the future, and at Paylocity, we’re doing just that. Join us as we change the future and transform your career!

There are jobs and then there are careers. Since 1997, Paylocity has been hiring talented people, giving them big challenges, and providing the right resources to help them succeed. Our award-winning culture ensures all employees feel truly welcome, appreciated, and free to be themselves. While other companies talk about it, we make it happen. Join Paylocity and launch your career!

Position Overview

The Payroll Administrator will perform a wide variety of record-keeping and payroll-processing activities while ensuring accuracy and compliance with applicable state and federal wage and hour laws.

Primary Responsibilities

• Prepare and process biweekly payroll for over 6,000 exempt and non-exempt multi-state employees.
• Perform all necessary activities to process in-house payroll including but not limited toanalyzing, preparing and submitting payroll data for new and current employees, benefit deductions, tax withholdings and garnishments.
• Administer and evaluate time sheets, help managers resolve time sheet discrepancies.
• Prepare and process special payments and off-cycle payrolls.
• Respond timely to all employee inquiries.
• Maintain accurate payroll records related to garnishments, tax levies and bankruptcy cases.
• Work with distribution to ensure timely printing and delivery of agency and payroll checks.
• Work with accounting and tax teams on reconciliation of payroll accounts.
• Process year-end reports, including W-2, W-2c, etc.
• Conduct regular payroll audits and reconciliations to ensure the integrity of the payroll database.
• Work on special projects.
• Document and update desk procedures.
• Act as a liaison regarding employee changes and other payroll related matters with Benefits, Human Resources, and Finance departments to streamline processes.

The below represents the primary duties of the position, others may be assigned as needed. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities

to perform the essential functions.

Fully Remote (U.S. Only):

This is a fully remote position, allowing you to work from home or location of record within the U.S. with no in-office requirements. You must be available five days per week during designated work hours. The work arrangement for this role is subject to change based on business needs and individual performance. This may include adjustments to on-site requirements or schedule expectations, as necessary.

Education and Experience

• Minimum 3 years’ experience processing multi-state payroll.
• Bachelor’s degree in Business or related field preferred.
• Experience processing bi-weekly payrolls with more than 5,000 employees required.
• Prior experience with Paylocity HR & Payroll, and Time & Labor a plus.
• Ability to maintain confidentiality and exercise extreme discretion.
• Excellent problem-solving skills and high level of attention to detail and accuracy.
• Intermediate experience with Microsoft Office – especially Excel required.
• Strong written and verbal communication skills.
• Ability to handle and prioritize multiple tasks and meet deadlines in a fast-paced environment.

Physical requirements

• Ability to sit for extended periods: The role requires sitting at a desk or workstation for long periods, typically 7-8 hours a day.
• Use of computer and phone systems: The employee must be able to operate a computer, use phone systems, and type. This includes using multiple software programs and inquiries simultaneously.

Paylocity is an equal-opportunity employer.

Paylocity is committed to the full inclusion of all individuals. We recruit, train, compensate, and promote regardless of race, religion, color, national origin, sex, disability, age, veteran status, and other protected status as required by applicable law. At Paylocity, we believe diversity makes us better.

We embrace and encourage our employees’ differences in age, culture, ethnicity, family or marital status, gender identity or expression, language, national origin, physical and mental ability, political affiliation, race, religion or spiritual belief, sexual orientation, socio-economic status, veteran status, and other characteristics that make our employees unique. We actively cultivate these differences through our employee resource groups (ERGs), employee experiences, perspectives, talents, and approaches to drive innovation in the software and services we provide our customers.

We comply with federal and state disability laws and make reasonable accommodations for applicants and employees with disabilities. To request reasonable accommodation in the job application or interview process, please contact [e-mail]. This email address is exclusively designated for such requests, aligning with federal and state disability laws. Please do not send resumes to this email address, as they will be removed.

The base pay range for this position is $46,400 - $58,000/yr; however, base pay offered may vary depending on job-related knowledge, skills, and experience. This position offers a full range of benefits outlined here. This information is provided per the relevant state and local pay transparency laws for the location in which this position will be performed. Base pay information is based on market location. Applicants should apply via www.paylocity.com/careers.