Payroll & Administrative Analyst

City of Memphis; Memphis (TN); On-site; USD 46,000 - 69,000; Full time

Job summary

City of Memphis is seeking an experienced administrative support professional to assist service centers within the division. You will perform data entry, payroll-related tasks, and maintain personnel files while ensuring compliance with audit requirements.

The role involves coordinating with city staff, tracking work orders and payments, and generating reports using MS Word, MS Excel, and Oracle. Strong communication and organizational skills are essential for success in a busy office

Qualifications

• Associate degree in Business or Public Administration or related field required; 4 years admin support experience preferred.
• Experience with MS Word, MS Excel, and Oracle software preferred.
• Strong data entry and basic accounting knowledge are expected.
• Excellent written and verbal communication skills are required.

Responsibilities

• Perform data entry and standard accounting functions.
• Maintain employee personnel files and documentation.
• Process payroll related matters.
• Maintain, organize, and archive administrative files.
• Prepare audits and reports per internal/external requirements.
• Track materials, equipment ordered, received, and issued.
• Collaborate with the 311 Support Center to resolve citizen complaints.
• Consult with city personnel or external agencies to resolve service requests.
• Analyze and manage work orders for accurate data input.
• Monitor and track payments for proper documentation and authorization.
• Utilize Oracle reports to verify funds in the absence of supervision.
• Verify inventory and prepare management reports on assets.
• Route mail, greet visitors, and perform other admin tasks.
• Create correspondences, memos, spreadsheets, and reports using office software.
• Schedule and assign employees and contracts for divisional functions.
• Some tasks may include tracking notices of violations and civil penalties.

Skills

MS Word

MS Excel

Data entry

Administrative support

Communication

Education

Associates degree in Business or Public Administration

Tools

Oracle

Job description

City of Memphis is seeking an experienced administrative support professional to assist service centers within the division. You will perform data entry, payroll-related tasks, and maintain personnel files while ensuring compliance with audit requirements.

The role involves coordinating with city staff, tracking work orders and payments, and generating reports using MS Word, MS Excel, and Oracle. Strong communication and organizational skills are essential for success in a busy office