Payroll Analyst (Solid Waste)

Memphis; Memphis, Northern (TN, KY); Hybrid; USD 46,000 - 69,000; Full time

Job summary

Memphis, TN – The City of Memphis, Solid Waste division, is seeking an Administrative Support Specialist to assist service centers with data entry, payroll processing, and standard accounting tasks.

Responsibilities include maintaining personnel files, archiving documents, ensuring audit-ready reports, and coordinating with the 311 Support Center to resolve citizen requests, while supporting general administrative operations.

Qualifications

• Associate degree in Business or Public Administration required.
• Four years of administrative support experience preferred.
• Experience with MS Word, MS Excel, and Oracle favored.

Responsibilities

• Perform data entry and standard accounting functions.
• Maintain personnel files and documentation.
• Process payroll-related matters.
• Prepare audits and reports.
• Manage and archive administrative files.
• Create correspondences and reports.
• Schedule and assign employees and contracts.
• Assist with service requests and public interactions.

Skills

Data entry

Office administration

Communication

Education

Associate degree (Business or Public Administration)

Tools

MS Word

MS Excel

Oracle

Job description

Salary Range:$45,796.40 - $68,694.60

Works under the general direction of assigned supervisor to provide administrative support to service centers within the division.

• Performs data entry duties and standard accounting functions.
• Maintains employee personnel files and documentation.
• Processes payroll related matters or ,
• Maintains, sorts, organizes, and archives other administrative files as required.
• Ensures all files and reports are prepared for audits in accordance with internal or external requirements.
• Keeps records of materials and equipment ordered, received, and issued.
• Interacts and collaborates with the 311 Support Center to resolve citizens’ complaints.
• Consults appropriate city personnel or external agency to resolve complaints regarding service requests.
• Analyzes and manages work orders to ensure accurate data is input into the appropriate systems.
• Assists with monitoring or tracking payments for proper documentation and authorization.
• and/or utilize appropriate Oracle reports or applications to verify funds in absence of Supervisor.
• Verifies accuracy of inventory and equipment and prepares reports for management review.
• Routes mail, directs visitors, and performs other administrative tasks as needed.
• Creates and prepares a variety of correspondences, memorandums, spreadsheets and reports by utilizing various computer applications.
• Schedules, dispatches, and maintains assignments of employees and contracts pertaining to various divisional related functions.
• Assignment depends on the assigned service center and may include tasks such as tracking notice of violations and civil penalty assessed to entities for non-compliance with established regulations; invoice preparation, tracking department expenditures and various program fees.

Interacts and communicates verbally and in writing with the general public, other team members, and management on a variety of issues and concerns to support administrative operations as neede d.

Responsibilities

OTHER FUNCTIONS :

Performs additional functions (essential or otherwise) which may be assigned.

TYPICAL PHYSICAL DEMANDS :

Must be able to communicate clearly both verbally and in writing. Requires the ability to operate general office equipment such as a computer and telephone.

TYPICAL WORKING CONDITIONS :

Majority of work is performed in office environment. May require some work in an environment whereas exposed to odors and noise.

Qualifications

Associate’s degree in Business or Public Administration or a related field and four (4) years’ experience in administrative support functions; or any combination of experience and training which enables one to perform the essential job functions. Working experience using MS Word, MS Excel, and Oracle software preferred.

Shelby County Residency Requirement

The City Charter requires that City Employees, with the exception of "first responders", must establish residence within Shelby County within six (6) months from their date of employment. Proof of residence will be required at the time of hire. As defined by Tennessee Senate Bill No. 29, "first responder" means paid, full-time law enforcement officers, firefighters, and emergency medical personnel.

EEO STATEMENT

The City of Memphis is an Equal Opportunity Employer committed to providing employment opportunity without regard to an individual’s race, color, religion, age, gender, sexual orientation, national origin, genetic information, protected veteran status, disability, any other characteristic protected by law or other non-merit factors.

State and Federal regulations require us to obtain information from each applicant for statistical analysis and reporting of our compliance with fair employment practices. We request your cooperation in completing the following questions.

All information which you voluntarily provide is confidential and is used only in accordance with the regulations governing Equal Employment Opportunity and

Failure to provide information will not subject you to any adverse personnel decision or action. Your cooperation is appreciated.

Reasonable Accommodation Statement

The City of Memphis is committed to providing access and reasonable accommodation in its services, programs, activities, and employment for individuals with disabilities. To request disability accommodation in the application process, contact the Office of Talent Management via email at [e-mail] .

Job Info

• Job Identification 260958
• Posting Date 08/27/2026, 08:00 PM
• Apply Before 09/05/2026, 05:0 0 AM
• Degree Level Associate Degree
• Job Schedule Full time
• Locations Memphis, TN, United States (On-site)
• Organization Solid Waste, City of Memphis