Payroll Admin - Up to $85k

Ledgent Finance & Accounting; Pleasanton (CA); On-site; USD 65,000 - 85,000; Full time

Benefits offered by this job

Medical, dental, vision insurance

401(k) with company match

Paid time off and holidays

Life and disability insurance

Employee assistance program

Career growth opportunities

Job summary

Ledgent Finance & Accounting is seeking an experienced Payroll Specialist with 3+ years of payroll processing expertise, especially in ADP. This role handles multi-state payroll, payroll taxes, and payroll data integrity, while supporting HR, Accounting, and Benefits teams.

Ideal candidates will have strong ADP experience, attention to detail, and the ability to meet tight deadlines in a fast-paced environment. California payroll knowledge is a plus.

Qualifications

• 3+ years of payroll processing experience.
• Hands-on experience with ADP Workforce Now or ADP Run.
• Knowledge of multi-state payroll processing and payroll tax regulations.
• Strong understanding of wage and hour laws and payroll compliance requirements.
• Proficiency in Microsoft Excel (Pivot Tables, VLOOKUP, reporting).
• Excellent attention to detail and organizational skills.

Responsibilities

• Process weekly, bi-weekly, semi-monthly, and/or monthly payroll using ADP.
• Maintain payroll data by collecting, calculating, and entering information.
• Review timesheets, earnings, deductions, and PTO balances for accuracy.
• Process new hires, terminations, salary changes, garnishments, and direct deposits.
• Ensure compliance with federal, state, and local wage and hour laws.
• Reconcile payroll reports and GL accounts.
• Manage payroll taxes, deductions, and benefit contributions.
• Respond to employee inquiries regarding pay and taxes.
• Prepare payroll reports for management, audits, and accounting.
• Support month-end, quarter-end, and year-end payroll activities (W-2).
• Maintain confidentiality of payroll information.
• Collaborate with HR, Accounting, and Benefits teams.

Skills

Payroll processing

Multi-state payroll

Wage and hour laws

Excel proficiency

Detail oriented

Communication

Education

Bachelor's degree or higher

CPP certification preferred

Tools

ADP Workforce Now

ADP Run

Timekeeping software

Job description

Payroll Specialist (ADP) - 3+ Years Experience

Job Title: Payroll Specialist

Location: [City, State]

Employment Type: Full-Time

Salary: $65,000 - $85,000 DOE

Position Summary

We are seeking an experienced Payroll Specialist with at least 3 years of payroll processing experience and strong proficiency in ADP. The Payroll Specialist will be responsible for processing multi-state payroll, ensuring compliance with federal and state regulations, maintaining employee payroll records, and resolving payroll-related inquiries in a timely and professional manner.

Key Responsibilities

• Process weekly, bi-weekly, semi-monthly, and/or monthly payroll accurately and on time using ADP.
• Maintain payroll information by collecting, calculating, and entering payroll data.
• Review timesheets, earnings, deductions, commissions, bonuses, and PTO balances for accuracy.
• Process new hires, terminations, salary changes, garnishments, and direct deposit updates.
• Ensure payroll compliance with federal, state, and local wage and hour laws.
• Reconcile payroll reports and general ledger accounts.
• Manage payroll taxes, deductions, and benefit contributions.
• Respond to employee inquiries regarding pay, deductions, and tax withholding.
• Prepare payroll-related reports for management, audits, and accounting departments.
• Support month-end, quarter-end, and year-end payroll activities, including W-2 processing.
• Maintain confidentiality of employee payroll information.
• Collaborate with HR, Accounting, and Benefits teams to ensure accurate employee data.

Qualifications

• Minimum 3+ years of payroll processing experience.
• Hands-on experience with ADP Workforce Now, ADP Run, or other ADP platforms.
• Knowledge of multi-state payroll processing and payroll tax regulations.
• Strong understanding of wage and hour laws and payroll compliance requirements.
• Proficiency in Microsoft Excel, including Pivot Tables, VLOOKUPs, and reporting functions.
• Excellent attention to detail and organizational skills.
• Strong analytical and problem-solving abilities.
• Effective verbal and written communication skills.
• Ability to manage multiple priorities and meet strict deadlines.

Preferred Qualifications

• Certified Payroll Professional (CPP) certification preferred.
• Experience processing payroll for 200+ employees.
• Experience with HRIS systems and timekeeping software.
• Bachelor's degree in Accounting, Finance, Human Resources, or a related field preferred.

Benefits

• Medical, Dental, and Vision Insurance
• 401(k) with Company Match
• Paid Time Off & Paid Holidays
• Life and Disability Insurance
• Employee Assistance Program
• Career Growth Opportunities

Ideal Candidate

The ideal candidate is a detail-oriented payroll professional who thrives in a fast-paced environment, has strong ADP experience, and can independently manage the full payroll cycle while delivering exceptional internal customer service.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, Los Angeles County Fair Chance Ordinance, and San Francisco Fair Chance Ordinance.