Payroll Specialist

JFC Global; Manheim (PA); On-site; USD 52,000 - 68,000; Full time

Job summary

JFC Global in Manheim, PA seeks a Payroll Specialist to cover an upcoming leave and support a small HR team with payroll operations, employee records, onboarding, benefits administration, reporting, and general HR duties.

The role requires strong attention to detail, proficiency with ADP, and the ability to manage confidential information across multistate payrolls. This position offers a collaborative environment and exposure to broad HR tasks.

Qualifications

• High school diploma or equivalent required.
• Prior payroll or HR administrative experience preferred; hands-on payroll processing experience strongly preferred.
• ADP experience is a plus.
• Multistate payroll experience beneficial but not required for candidates with a solid payroll foundation and a willingness to learn.
• Ability and willingness to learn payroll taxes, garnishments, and related compliance requirements.

Responsibilities

• Process biweekly payroll across multiple states using ADP.
• Collect, download, and enter timesheets, incentives, bonuses, commissions, compensation changes, and deductions.
• Process monthly sales commissions, incentive payments, special payroll runs, and fiscal year-end bonuses.
• Maintain accurate employee records and payroll information within ADP.
• Download payroll vouchers and assist with related payroll reporting.
• Prepare and distribute reports to Accounting, including general ledger, 401(k), and monthly employee headcount reports.
• Support annual payroll and 401(k) audits by gathering, organizing, and preparing documentation.
• Enter employee insurance and benefits enrollment information into ADP.
• Prepare new-hire paperwork and assist with onboarding, employee setup, and termination processing.
• Maintain Excel spreadsheets and tracking records for employee census information, vacation balances, and other HR-related data.
• Provide general HR administrative support, including filing, organization, document management, and recordkeeping.
• Assist with international employee payroll and salary configuration matters as needed.
• Provide occasional backup support for reception, switchboard, and mailroom functions.
• Maintain strict confidentiality when handling sensitive employee, payroll, and benefits information.

Skills

Outlook

Excel

Word

Attention to detail

Organizational skills

Customer service

Education

High school diploma or equivalent

Tools

ADP

Job description

A well-established organization is seeking a Payroll Specialist to provide coverage for an upcoming leave.

The Payroll Specialist will join a small, collaborative HR team and assist with payroll operations, employee records, onboarding, benefits administration, reporting, and general HR and administrative duties as needed.

Key Responsibilities:

• Process biweekly payrollacross multiple states using ADP.
• Collect, download, and enter timesheets, incentives, bonuses, commissions, compensation changes, and deductions.
• Process monthly sales commissions, incentive payments, special payroll runs, and fiscal year-end bonuses.
• Maintain accurate employee records and payroll information within ADP.
• Download payroll vouchers and assist with related payroll reporting.
• Prepare and distribute reports to Accounting, including general ledger, 401(k), and monthly employee headcount reports.
• Support annual payroll and 401(k) audits by gathering, organizing, and preparing documentation.
• Enter employee insurance and benefits enrollment information into ADP.
• Prepare new-hire paperwork and assist with onboarding, employee setup, and termination processing.
• Maintain Excel spreadsheets and tracking records for employee census information, vacation balances, and other HR-related data.
• Provide general HR administrative support, including filing, organization, document management, and recordkeeping.
• Assist with international employee payroll and salary configuration matters as needed.
• Provide occasional backup support for reception, switchboard, and mailroom functions.
• Maintain strict confidentiality when handling sensitive employee, payroll, and benefits information.

Candidate Requirements:

• High school diploma or equivalent required.
• Prior payroll or HR administrative experience preferred; hands-on payroll processing experience is strongly preferred.
• ADP experience is a plus.
• Multistate payroll experience is beneficial but not required for candidates with a solid payroll foundation and a willingness to learn.
• Ability and willingness to learn payroll taxes, garnishments, and related compliance requirements.
• Proficiency in Microsoft Outlook, Word, and Excel.
• Strong attention to detail, technical aptitude, organizational skills, and ability to meet deadlines.
• Excellent communication, interpersonal, and customer service skills.
• Ability to work independently while contributing to a small, collaborative HR team.
• High level of discretion and commitment to protecting confidential information.
• Flexibility to assist with additional HR and administrative responsibilities as needed.