Payroll Specialist

Ledgent; San Jose (CA); On-site; USD 61,992 - 68,880; Full time

Job summary

A specialist finance firm in San Jose is seeking an experienced Payroll Specialist for a temporary assignment. The ideal candidate will have over 5 years of payroll processing experience and strong knowledge of ADP Workforce Now. Responsibilities include processing multi-state payroll, ensuring compliance with regulations, and supporting month-end close activities. Apply now for this entry-level role with potential for extension!

Qualifications

• 5+ years of payroll processing experience required.
• Familiarity with general accounting principles related to payroll.
• Ability to manage sensitive/confidential information.

Responsibilities

• Process multi-state payroll using ADP Workforce Now.
• Ensure compliance with payroll tax regulations.
• Collaborate with HR and Finance for payroll data collection.

Skills

Paying attention to details

Communication skills

Organizational skills

Proficiency in Microsoft Excel

Education

Bachelor's degree in accounting or related field

Tools

ADP Workforce Now (WFN)

Job description

Overview

This range is provided by Ledgent. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$45.00/hr - $50.00/hr

Direct message the job poster from Ledgent

Position

Ledgent Finance & Accounting is seeking a detail-oriented and experienced Payroll Specialist for a 6-month temporary assignment with our cutting-edge manufacturing client. The ideal candidate will have hands-on experience with ADP Workforce Now (WFN) and a solid understanding of multi-state payroll processing. This role will also support payroll-related general ledger activities, assist with month-end and year-end close, and help reconcile payroll accounts.

Responsibilities

• Process accurate and timely multi-state payroll using ADP Workforce Now (WFN).
• Ensure compliance with federal, state, and local payroll tax regulations.
• Collaborate with Finance and HR to collect and verify payroll data including timecards, new hires, terminations, and employee changes.
• Reconcile payroll prior to transmission and validate confirmed reports.
• Assist with general ledger activities related to payroll taxes, payroll expenses, and employee benefits.
• Support month-end and year-end close processes, ensuring accurate reporting of payroll-related expenses.
• Prepare and post journal entries for payroll and related accounts.
• Reconcile payroll-related general ledger accounts and resolve any discrepancies in a timely manner.
• Provide documentation and support for audits and internal reporting requests.

Qualifications

• 5+ years of payroll processing experience, preferably in a multi-state environment.
• Bachelor's degree in accounting or a related field is preferred.
• Strong working knowledge of ADP Workforce Now (WFN) is required.
• Familiarity with general accounting principles related to payroll.
• Experience with payroll account reconciliations and month-end close processes.
• Strong attention to detail and ability to manage sensitive/confidential information.
• Proficiency in Microsoft Excel and other Office applications.
• Excellent communication and organizational skills.

Preferred Qualifications

• Experience in a mid-size to large organization.
• Knowledge of benefits administration as it relates to payroll.
• Familiarity with payroll-related audits and compliance reporting.

Note: This is a temporary position with an expected duration of 6 months, with the possibility of extension depending on business needs.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

Seniority level

• Entry level

Employment type

• Full-time

Job function

• Accounting/Auditing

Industries

• Medical Equipment Manufacturing