Payroll & Accounts Payable Supervisor

TOGETHER for Youth; City of Albany (NY); On-site; USD 70,000 - 95,000; Full time

Job summary

TOGETHER for Youth in Albany, NY is seeking a Payroll & Accounts Payable Manager to oversee payroll and AP functions within the Finance Department. You will supervise staff, ensure timely payroll processing, payments, and accurate financial reporting while maintaining strong internal controls and compliance.

The role supports audits, regulatory reporting, and year-end processes, partnering with vendors, departments, and leadership to drive accurate, efficient financial administration.

Qualifications

• Knowledge of payroll administration, accounts payable functions, and GAAP.
• Ability to prioritize workload, meet deadlines, and manage multiple responsibilities.
• Strong analytical, problem-solving, and decision-making skills.

Responsibilities

• Oversee payroll processing and weekly payroll administration, including paychecks and direct deposits.
• Supervise accounts payable staff and vendor/employee payment processing.
• Ensure internal controls, regulatory compliance, and accurate financial reporting.
• Assist with month-end close, accruals, and external audits as needed.
• Coordinate with program supervisors and vendors; prepare reports for audits.

Skills

Payroll administration

Accounts payable

GAAP

Leadership

Financial analysis

Education

Bachelor's degree in Accounting/Finance

Tools

Microsoft Office Suite

Job description

The Payroll & Accounts Payable Manager is responsible for overseeing all payroll and accounts payable functions within the Finance Department while ensuring compliance with agency policies, internal controls, regulatory requirements, and accounting standards. This position supervises Accounts Payable operations and payroll processing, and serves as a key resource for employees, managers, and vendors. The role supports the agency's financial reporting, audit, compliance, and operational objectives through accurate, timely, and efficient financial administration.Payroll AdministrationMaintain accurate payroll data and oversee weekly payroll processing, including timely preparation and distribution of paychecks and direct deposits. In addition, this position will serve as a back-up to payroll processing.Prepare and reconcile weekly, quarterly, and year-end payroll reports and reconciliations.Process annual Forms W-2 accurately and timely.Compile payroll data required for annual cost reports.Coordinate and prepare documentation for annual Workers Compensation audits.Assist with retirement plan audits and other audit requirements.Accounts Payable AdministrationProvide ongoing supervision and support of accounts payable staff.Oversee processing of vendor and employee payments.Review payment transactions for accuracy, timeliness, compliance, and risk mitigation.Maintain proper supporting documentation for all accounts payable transactions.Serve as a liaison with vendors, departments, and program supervisors.Oversee annual filing and distribution of Vendor Forms 1099.Ensure adherence to internal controls and agency financial policies.Accounting, Reporting & CompliancePrepare reconciliations and analyses of accounts and ensure accuracy of general ledger activity.Assist with monthly accruals, month-end close activities, and preparation of accurate financial statements.Support fiscal year-end closing processes.Gather and provide information required for external audits and regulatory reporting.Research financial matters and prepare reports requested by management.Identify, monitor, and communicate areas of financial and operational risk.Participate in process improvement initiatives and automation opportunities.Perform other duties and special projects assigned by Finance Leadership.Core CompetenciesKnowledge of payroll administration, accounts payable functions, and GAAP.Ability to prioritize workload, meet deadlines, and manage multiple responsibilities.Strong analytical, problem-solving, and decision-making skills.Excellent attention to detail and commitment to accuracy.Ability to maintain confidentiality and handle sensitive information.Strong interpersonal and communication skills.Proven leadership, coaching, and team development capabilities.Proficiency in Microsoft Office Suite and financial/payroll systems.Commitment to supporting the Sanctuary Model.QualificationsBachelor Degree in Accounting, Finance, Business Administration, or related field and 5-7 years of relevant accounting, payroll, and accounts payable experience.Minimum one year of supervisory or leadership experience preferred.Ability to work effectively within a culturally and economically diverse population.Demonstrated ability to work collaboratively as a team member and leader.Equal Opportunity EmployerTogether for Youth is an equal opportunity employer and does not discriminate on the basis of age, race, creed, color, national origin, sexual orientation, military status, sex, pregnancy, gender identity or expression, disability, marital status, or any other basis covered by appropriate law. We are committed to fostering an inclusive, equitable, and accessible environment where diversity is valued and recognized as a source of strength and enrichment. We seek to attract talented people from a diverse range of backgrounds and cultures. As a federal contractor, Together for Youth will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)