Accounts Payable Specialist

West Bay RI; Warwick (RI); On-site; USD 36,000 - 39,000; Full time

Benefits offered by this job

Health insurance

401(k)

Vacation time

Tuition reimbursement

Life insurance

Employee assistance program

Paid holidays

Employee recognition

Job summary

West Bay RI is seeking an experienced Accounts Payable Specialist in Rhode Island. The role supports accounting, payroll backup, and vendor transactions in a fast-paced Finance Department.

Ideal candidates have 5–10 years of AP or general accounting experience, strong Excel skills, and familiarity with Sandata and digital reporting systems. A detail-oriented, confidential, collaborative team player is valued.

Qualifications

• Degree in accounting/finance/business preferred.
• 5–10 years Accounts Payable or general accounting experience.
• Strong Excel skills and MS Office proficiency.
• Experience with Sandata and digital reporting systems preferred.
• Excellent organizational, analytical, and communication skills.

Responsibilities

• Ensure smooth, accurate financial operations and timely payments.
• Review invoices for accuracy, approvals, and documentation.
• Process invoices and issue checks and electronic payments (EFT/ACH).
• Reconcile credit card statements and resolve discrepancies with vendors.
• Prepare weekly deposits and garnishment checks.
• Maintain AP records, reports, and filing systems.
• Provide backup payroll support and other accounting duties.
• Record and distribute SSI/SSA checks.
• Support DHS applications and Food Stamp/EBT administration.
• Support the Accounting Manager, CFO, and Payroll Coordinator as needed.

Skills

Accounts Payable

General Accounting

Excel

Education

Associate's or Bachelor's degree in Accounting/Finance/Business

Tools

Sandata

Digital reporting systems

Job description

Join Our Finance Team!

We are seeking a detail-oriented, organized, and dependable Accounts Payable Specialist to join our Finance Department. This position plays a critical role in maintaining accurate financial records, processing payments, supporting payroll and accounting functions, and ensuring timely vendor and agency transactions. The ideal candidate is someone who takes pride in their work, enjoys collaborating with others, and can confidently manage multiple priorities in a fast-paced environment. If you are a team player with strong attention to detail, sound accounting knowledge, and a commitment to accuracy and confidentiality, we would love to hear from you.

What You'll Do

• As an Accounts Payable Specialist, you will help ensure that our financial operations run smoothly, accurately, and efficiently.
• Review invoices for accuracy, proper documentation, and required approvals before processing payments.
• Process invoices and prepare and distribute checks and electronic payments (EFT/ACH).
• Reconcile credit card statements and work with vendors and internal departments to resolve discrepancies and payment issues.
• Prepare weekly manual deposits and garnishment checks.
• Maintain accurate accounts payable records, reports, spreadsheets, and filing systems.
• Provide backup support for payroll processing and other departmental financial functions.
• Record and distribute SSI/SSA checks.
• Support Food Stamp/EBT administration by verifying allotments, maintaining accurate records, monitoring usage, preparing vendor vouchers, and processing DHS applications.
• Provide administrative and accounting support to the Accounting Manager, CFO, and Payroll Coordinator as needed.

What We're Looking For

• Associate's or Bachelor's degree in Accounting, Finance, Business, or a related field preferred.
• 5-10 years of Accounts Payable or general accounting experience.
• Strong proficiency in Microsoft Office, particularly Excel.
• Experience with Sandata and digital reporting systems preferred.
• Excellent organizational, analytical, and communication skills.
• Strong attention to detail and the ability to manage multiple priorities.
• Ability to work independently while also contributing positively to a collaborative team.

Knowledge, Skills & Abilities

• Understanding of bookkeeping and accounting principles.
• Knowledge of office procedures and financial recordkeeping practices.
• Strong problem-solving and time-management skills.
• Ability to learn and adapt quickly to new technology and systems.
• Excellent written and verbal communication skills.
• Ability to maintain confidentiality and accurate financial records.
• A dependable, professional approach and commitment to getting the details right.

Physical Requirements

This position is primarily sedentary and involves extended periods of sitting, computer use, and keyboard operation. Occasional walking, bending, stooping, and lifting of files or office materials may be required.

Why Join Us?

When you join our team, you'll have the opportunity to do meaningful work in a supportive, mission-driven environment. Your attention to detail and financial expertise will directly contribute to the smooth operation of our organization and the services we provide to the community. We value teamwork, reliability, professionalism, and the important role each member of our staff plays in our mission.

Position Details

Schedule:

Monday–Friday 8:30 AM–4:30 PM

Pay:

$26–$28 hourly, based upon experience

Top-Tier Platinum Benefits

• BCBS (HMO & PPO)
• Health Reimbursement Account (HRA)
• Delta Dental
• EyeMed
• Agency-sponsored life insurance
• 401(k)
• 4 weeks prorated Vacation Time, Sick Time, Holiday Pay
• Tuition Reimbursement ($2,400/year)
• Aflac (Accident, Cancer, Life)
• Pet Insurance
• Identity Theft Protection
• Employee Assistance Program (EAP)
• Employee Recognition & Celebrations