Payroll Administrator

Catholic-Charities-Serving-Central-Washington; Yakima (WA); On-site; USD 81,000 - 88,000; Full time

Benefits offered by this job

13 paid holidays

12 days vacation

12 days sick leave per year

Health insurance including medical &Rx

Job summary

Catholic Charities Serving Central Washington seeks a Payroll Administrator to process payroll for all locations and oversee payroll tax reports and W-2 forms. The role requires attention to data accuracy, adherence to wage laws, and maintenance of confidential employee records.

Responsibilities include timekeeping audits, payroll reconciliations, electronic direct deposits, and collaboration with HR on policy changes. Proficiency with Paycom and Sage Intacct is preferred.

Qualifications

• Associate or higher education in accounting or related field is common for this role.
• Bachelor’s degree preferred for advancement and broader scope.
• Experience with payroll systems and government compliance is expected.

Responsibilities

• Process payroll for all locations and maintain employee data.
• Prepare payroll tax reports and W-2 forms for the year.
• Reconcile payroll with the general ledger and respond to inquiries.

Skills

Attention to detail

Analytical thinking

Communication skills

Discretion/confidentiality

Education

Associate degree in Accounting or related field

Bachelor's degree preferred

Tools

Paycom

Sage Intacct

Microsoft Excel

Microsoft Word

Job description

Position Summary:The Payroll Administrator is responsible for processing the payroll for all locations of Catholic Charities and Catholic Charities Housing Services. The position is also responsible for the oversight of the preparation of all payroll tax reports and of W-2 forms.Responsibilities:Process all new hires and personnel changes while maintaining an accurate employee databaseVerifies data input conducted by Human Resources is accurateMaintains an accurate database of voluntary deductions and direct deposit accountsInterfaces with Human Resources regarding policy changes/updates on issues relating to unemployment, L&I claims, contract employees, retirement plans, and other benefitsProcesses all time sheets, time records, card records, and centrally maintains documentsAudits timesheets, time records, and timecardsReconciles federal time sheets and prepares and tracks quarterly certificationsReports inaccuracies to appropriate person for corrective action when necessaryProcesses documents of direct deposit electronicallyMaintains an orderly, accessible file of all employee time recordsAssist with time and attendance trouble shootingProcesses and maintains all payroll related payablesPrepares check requests for all voluntary employee deductionsProcesses 941 tax deposit according to IRS guidelinesReconciles payroll payables to general ledger accounts monthlyUploads all Retirement monies to MOA after each payrollIn Coordination with the Payroll Analyst, reconciles all employee benefits for Catholic Charities and Catholic Charities Housing ServicesProcesses quarterly payroll reports and other payroll reports as necessaryEnsures all payroll reports and tax filings are prepared in a timely way, complying with agency standards and governmental requirementsEnsures all reports are accurate and balance to the general ledgerReconciles quarterly reports to general ledger accountsReports to Bureau of Labor Statistics each monthReconcile employee deductions to the GL monthlyProcess all W-2 and related documentationVerifies accuracy for all deductions including 403b and medical deductionsReconciles W-2s to general ledger and 941 quarterly reportsEnsures that all W-2s are printed and distributed by January 31 each yearPerforms other duties as assignedActively participates in departmental and agency meetings as requiredProvides back up support to the Payroll Analyst, including, but not limited to, uploading general ledger entries into the Sage Intacct financial systemPrepares and posts journal entries as assignedCoordinates with Human Resources regarding Family and Medical Leave Act (FMLA) and short-term disability administrationServes as a resource to employees by responding to payroll related inquiries and providing training on timesheet submission, payroll deductions, tax withholding, and other payroll processesProcess wage garnishments in compliance with applicable laws and regulations and in coordination with PaycomAssists supervisors and managers with payroll, leave administration and other employee compensation related questions and issuesSupports agency operations by assisting other departmental staff as needed, including mail distribution, accounts payable check distribution, preparation of bank deposits, and other administrative duties as assignedMaintain strict confidentiality of employee, payroll, and agency informationPerforms other related duties and special projects as assigned.Customer and Employee ServiceProvides timely, professional, and courteous support to employees, supervisors, and managers regarding payroll, timekeeping, and leave administrationMaintains a high level of customer service by communicating proactively about payroll deadlines, changes in procedures, and required documentation.Identifies recurring employee service issues and recommends process improvements to enhance clarity, efficiency, and user experienceJob Requirements:The following requirements are those that are normally required for the performance of this position. Any disabled applicant who does not meet one or more of the requirements, but who can perform the essential functions of the job (with or without reasonable accommodations) shall be deemed to meet these requirements.Physical Requirements:This position normally requires the physical demands of standing, walking, bending, lifting, or performing other work requiring low physical exertion, talking, and hearing on a regular basis to perform the job requirements. These physical demands are required up to 90% of the time.Non-Physical Requirements:EducationAssociate degree in Accounting, Business Administration, Human Resources, or a related field required. Bachelor's degree preferredCertified Payroll Professional (CPP) certification or other recognized payroll certification preferredExperienceMinimum of five years of progressively responsible payroll administration experience requiredDemonstration knowledge of Washington State and federal wage and hour laws, tax regulations, and compliance requirementsExperience processing payroll for non-profit, governmental or similarly regulated environment preferredExperience administering payroll related to federal grants and funding sources preferredExperience managing payroll audits, reporting, and reconciliations preferredSpecial SkillsProficiency with Human Resources Information Systems (HRIS) and payroll software; Paycom experience preferred.Intermediate to advanced proficiency in Microsoft Excel and Microsoft Word.Strong analytical, organizational, and problem-solving skills with exceptional attention to detail and accuracy.Excellent verbal and written communication skills, with the ability to interact effectively with employees, management, and external agencies.Ability to maintain confidentiality and exercise sound judgment when handling sensitive employee and payroll information.Demonstrated ability to work independently, manage multiple priorities, and meet critical deadlines while maintaining a high level of professionalism.Licensure, Registration, CertificationValid Washington State driver’s license, and required minimum liability insurance for WA stateMust be deemed insurable as determined by Catholic Charities liability insurance providerNotary CertificationEmployment is conditional upon:Being cleared by criminal background check and fingerprinting when requiredWork Schedule: Monday-Friday, 8:00am - 5:00pmWage Range: $80,500-$87,500 per year, depending experienceBenefits:13 paid holidays, 12 days of vacation, 12 days of sick leave per yearHealth insurance including medical & prescription coverage, with optional dental and vision insurance plans. Majority of premiums paid by Catholic CharitiesRetirement 403(b) Plan: employee contributions commence upon employment; Catholic Charities contributes 2% of monthly income and matches up to 4% of employee contributions following 6 months of employmentBasic Life Insurance paid 100% by Catholic CharitiesFlexible Spending Account eligibility following 6 months of employmentEducation Assistance Program reimbursing up to $5,250 per year for approved continuing education after 6 months of employmentAdditional voluntary insurances including supplemental life, accidental death & dismemberment (AD&D), critical illness, long term disability, accident, and ID theftEmployee Assistance Program includes 3 counseling sessions per year, legal consultations, financial coaching, and other wellbeing toolsAnnual longevity awards begin at 5 years of employmentIt is the practice of Catholic Charities to ensure equal employment opportunity without discrimination or harassment on the basis of race, color, national origin, sex, age, disability, citizenship status, marital status, creed, genetic predisposition or carrier status, sexual orientation, gender expression, or any other characteristic protected by applicable law. Applicants from underrepresented backgrounds are encouraged to apply. We gladly offer reasonable accommodations to individuals with disabilities to support participation in the hiring process and employment.