Payroll Specialist

InAlliance; Sacramento (CA); On-site; USD 58,000 - 62,000; Full time

Benefits offered by this job

Competitive Salary

Low-cost Medical, Dental, & Vision

Retirement with company match (403(b))

Generous paid time off

Flexible Spending Account Plans

Health Savings Accounts

Mileage Reimbursement

Cell/Device Stipend

Employee discounts

Job summary

InAlliance is seeking a Payroll Specialist to join its in-office accounting and payroll team in Sacramento, CA. You will manage biweekly payroll, reimbursements, deductions, benefits, and payroll adjustments while supporting accounts payable and accounts receivable functions.

You will ensure compliance with payroll laws, resolve issues with HR and leadership, and maintain confidential employee records. This role offers a comprehensive benefits package and opportunities for professional growth

Qualifications

• Minimum of 2–4 years of payroll processing or payroll/accounting support experience.
• Experience with payroll systems and Microsoft Office applications.
• Knowledge of payroll practices, wage and hour laws, garnishments, payroll taxes, and reconciliations.
• Nonprofit payroll experience is preferred.

Responsibilities

• Prepare and process biweekly payroll, mileage, expense reimbursements and adjustments accurately and in a timely manner.
• Review payroll earnings, deductions, and validations before processing.
• Process stipends, pre-onboarding pay, vacation cash outs, and pay increases.
• Prepare and process payroll journal entries and payroll reports; maintain organized payroll records and filing systems.
• Manage information regarding payroll tax activities, garnishments, and related compliance requirements.
• Reconcile medical benefits, deductions, and accrual balances.
• Process MITC payroll, including import reports, payroll exports, sleep exemptions, overtime (OT), and RRP calculations.

Skills

Payroll processing

Microsoft Office

Payroll systems

US wage laws

Education

High School

Associate degree in accounting, finance, business administration, or related field preferred

Tools

MiTC-like systems

Job description

Job Details

Job Location: Sacramento Office - Sacramento, CA 95820

Position Type: Full Time

Education Level: High School

Salary Range: $28.00 - $30.00 Hourly

Job Shift: Day

Job Category: Accounting

Are you looking for a career where your payroll skills can make a meaningful difference? As a Payroll Specialist at InAlliance, a nonprofit dedicated to supporting adults with developmental disabilities, you’ll play an important role in ensuring our employees are paid accurately and on time. As part of our accounting and payroll team, you’ll have the opportunity to manage biweekly payroll, reimbursements, deductions, benefits, payroll adjustments, reporting, and compliance, while also supporting accounts payable and accounts receivable functions. You’ll collaborate with Human Resources, Accounting, and leadership to resolve payroll issues, maintain accurate records, and help keep our operations running smoothly. You’ll also join an organization that offers a great total compensation package, including competitive compensation, health and dental benefits, paid time off, and retirement benefits. Ready to put your payroll expertise to work for a mission that matters? The time is now!

Essential Functions

• Prepare and process biweekly payroll, mileage, expense reimbursements and adjustments accurately and in a timely manner.
• Review payroll earnings, deductions, and validations before processing.
• Process stipends, pre-onboarding pay, vacation cash outs, and pay increases.
• Prepare and process payroll journal entries and payroll reports; maintain organized payroll records and filing systems.
• Manage information regarding payroll tax activities, garnishments, and related compliance requirements.
• Reconcile medical benefits, deductions, and accrual balances.
• Process MITC payroll, including import reports, payroll exports, sleep exemptions, overtime (OT), and RRP calculations.
• Verify employer match contributions.
• Review and process Personnel Action Forms (PAFs) and approvals related to payroll changes.
• Complete employment verifications in accordance with organizational policy.
• Prepare quarterly BLS multi-site reporting.
• Support Accounts Payable and Accounts Receivable functions, including invoicing, payments, and follow-up. Maintain confidentiality of payroll and employee information.
• Identify discrepancies and resolve payroll issues in a timely and professional manner.
• Ensure compliance with federal, state, and local payroll laws and regulations.
• Assist with audits and provide documentation as requested.
• Collaborate with Human Resources, Accounting, and leadership to ensure payroll accuracy and operational efficiency.

*Must be able to perform the essential functions of this position with or without accommodations.

QualificationsRequired Education and Experience

These qualifications are guidelines, not hard and fast rules, so if you have 70% of the qualifications listed, we encourage you to apply. Experience can include paid and non-paid experience including volunteer work and lived experience that helped you build the competencies, knowledge, and skills needed for this position.

Education:

• Associate degree in accounting, finance, business administration, or related field preferred.

Experience:

• Minimum of 2–4 years of payroll processing or payroll/accounting support experience.
• Experience working with payroll systems and Microsoft Office applications.
• Knowledge of payroll practices, wage and hour laws, garnishments, payroll taxes, and reconciliations.
• Experience processing high-volume payroll preferred.

Preferred Experience:

• Experience with MiTC or similar payroll/timekeeping systems.
• Nonprofit payroll experience is preferred.
• Experience supporting multi-site payroll operations.

Additional Eligibility Requirements:

• Must be able to verify employment eligibility under USCIS I-9 requirements.
• After a conditional job offer has been made, pre-employment screening will be required. InAlliance will consider qualified applicants, including those with criminal histories, in a manner consistent with state and local "Fair Chance" laws.
• CA Driver License
• Auto Insurance
• This position is 100% in-office. Candidates must reside within commuting distance to Sacramento, CA.

What We Offer

Benefits:

• Competitive Salary
• Low-cost Medical, Dental, & Vision Insurance
• Free TeleHealth from HealthiestYou
• Medical Services
• Behavioral Health
• Back Care
• Dermatology
• Nutrition
• Company-paid Life Insurance
• Voluntary Insurance Plans: Aflac, Legal Shield Services, Vision
• Employee Assistance Program (EAP)
• Voluntary 403(b) retirement with company match
• Generous paid time off, including holidays, vacation, and sick time
• Flexible Spending Account Plans
• Health Savings Accounts
• Mileage Reimbursement
• Cell/Device Stipend

Perks:

• Flexible work schedules for eligible employees/positions
• TicketsatWork (employee discounts)
• LifeMart (employee discounts)
• Fun Employee events like celebrating Direct Service Provider Appreciation Week and annual Staff Recognition Events
• Employee committees where you can make your voice heard and have a positive impact
• High employee morale/satisfaction rate
• Equal employment opportunities*

InAlliance is an Equal Opportunity Employer and Prohibits Discrimination and Harassment of Any Kind: InAlliance is committed to equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at InAlliance are based on business needs, job requirements, and individual qualifications, without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status, family or parental status, or any other status protected by the laws or regulations in the locations where we operate. InAlliance will not tolerate discrimination or harassment of any kind. InAlliance encourages applicants of all ages (18+).