On Site Administrative Assistant (5800)

Together for Youth; City of Albany (NY); On-site; USD 38,000 - 52,000; Full time

Job summary

Together for Youth in Albany, NY is seeking an organized Administrative Assistant to support daily office operations and staff coordination. You will greet visitors, manage phones and mail, process invoices, and help with onboarding and training logistics.

The role requires strong communication, data entry, and the ability to work with diverse populations. Valid driver’s license and reliable transportation are needed for occasional off-site tasks.

Qualifications

• Administrative, customer services, or human services experience is a plus but not required.
• Must have a Valid Driver's License with acceptable driving history to the Agency.
• Ability to work with economically and culturally diverse population.
• Excellent written and oral communication skills including data entry.

Responsibilities

• Order supplies and maintain office equipment; manage petty cash and filing.
• Greet guests, answer phones, direct inquiries, and handle mailings and sign-in.
• Process invoices and submit expense requests; coordinate with finance.
• Register staff for trainings and assist with setup and teambuilding events.
• Coordinate space with landlords and arrange for trainings and meetings; arrange food.
• Assist with hiring paperwork and distribute keys to new staff.

Skills

Excellent communication

Data entry

Administrative support

Customer service

Driver's license

Education

High School diploma/GED

Bachelor's degree preferred

Job description

Qualifications

Job Responsibilities

• * Responsible for ordering supplies, upkeep and maintenance of office and office equipment, coordinating petty cash, filing and shredding, photocopying
• * Responsible for administrative duties including but not limited to greeting guests, maintain visitor sign in sheet, answering phones, directing and tracking inquiries, distributing paychecks, coordinating mailings, upload documents to agency intranet, data entry, edit and proofread documents.
• * Processes and submits invoices including calling vendors for information and electronic submission; submits check requests. Submit expenses to finance.
• * Research and registers staff for trainings. Assists with set up for trainings and teambuilding activities including gathering and distributing documentation.
• * Acts as a liaison with landlords for office space issues and arranging for office space for trainings and meetings. Coordinate food.
• * Assist with hiring paperwork including hiring packets for prospective applicants and new hire paperwork. Arrange for and distribute keys to new staff.

Job Requirements

• * Minimum of High School diploma/GED required (prefer bachelor's degree)
• * 1 plus years of experience preferred but will take any level of experience.
• * Administrative, customer services, or human services experience is a plus but not required.
• * Must have a Valid Driver's License with acceptable driving history to the Agency.
• * Ability to work with economically and culturally diverse population.
• * Skills: excellent written and oral communication skills including data entry skills.

Equal Opportunity Employer

Together for Youth is an equal opportunity employer and does not discriminate on the basis of age, race, creed, color, national origin, sexual orientation, military status, sex, pregnancy, gender identity or expression, disability, marital status, or any other basis covered by appropriate law.

We are committed to fostering an inclusive, equitable, and accessible environment where diversity is valued and recognized as a source of strength and enrichment. We seek to attract talented people from a diverse range of backgrounds and cultures.

As a federal contractor, Together for Youth will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)