Payroll & Accounting Specialist (Multi-State)

Stoke Space; Kent (WA); On-site; USD 77,000 - 115,000; Full time

Benefits offered by this job

Equity stock options

Life & disability insurance

401(k) plan with employer match

Holidays 10 days

On-site gym / wellness stipend

Dog-friendly offices

Job summary

Stoke Space in Kent, WA seeks a detail-oriented Payroll Administrator / Accounting Specialist to manage bi-weekly, multi-state payroll and support AP/AR accounting activities. You will ensure accurate payroll processing, assist with vendor maintenance, and help with month-end close and audits.

The role requires strong Excel skills, experience with Rippling or similar HRIS, and the ability to handle confidential financial information with accuracy and discretion.

Qualifications

• Associate's or Bachelor's degree in Accounting, Finance, or Business Administration preferred.
• 4–6 years of experience in payroll administration or accounting operations, including multi-state payroll.
• Working knowledge of payroll taxes, deductions, wage and hour requirements, and payroll compliance.
• Experience with Rippling or a similar payroll/HRIS platform; direct Rippling experience preferred.
• Experience with Accounts Payable and/or Accounts Receivable processes preferred.
• Strong Excel skills and ability to work with transactional data.
• Experience with ERP or accounting systems.
• Strong attention to detail and accuracy.
• Ability to manage multiple priorities and meet deadlines.
• Strong written and verbal communication skills.
• Ability to handle confidential employee and financial information appropriately.

Responsibilities

• Process bi-weekly, multi-state payroll through Rippling accurately and on time, including wages, overtime, bonuses, deductions, reimbursements.
• Review and validate timecards and payroll changes in Rippling prior to each run.
• Review payroll reports and resolve discrepancies before finalization.
• Respond to employee payroll questions and resolve payroll-related issues.
• Support payroll tax filings, quarterly and year-end reporting, and W-2 processing.
• Monitor compliance with federal, state, and local wage and hour requirements.
• Perform payroll-related general ledger reconciliations and month-end close support.
• Maintain payroll documentation and audit-ready records.
• Identify opportunities to improve payroll processes, controls, and system utilization.
• Coordinate with HR on leaves to ensure accurate payroll adjustments and deductions.

Skills

Payroll processing

Excel skills

Rippling

ERP software

Data confidentiality

Education

Associate's or Bachelor's degree in Accounting, Finance, Business Administration

Tools

Rippling

ERP software

Stripe

Maxio

Job description

Stoke Space in Kent, WA seeks a detail-oriented Payroll Administrator / Accounting Specialist to manage bi-weekly, multi-state payroll and support AP/AR accounting activities. You will ensure accurate payroll processing, assist with vendor maintenance, and help with month-end close and audits.

The role requires strong Excel skills, experience with Rippling or similar HRIS, and the ability to handle confidential financial information with accuracy and discretion.