Multi-State Payroll Specialist

CHAOS Industries; El Segundo (CA); On-site; USD 51,000 - 61,000; Full time

Benefits offered by this job

Health benefits: medical, dental, and

401k with company match

FSA/HSA

Life insurance

Free daily lunch

Unlimited PTO

Job summary

CHAOS Industries, headquartered in Los Angeles with a growing payroll team, seeks a detail-oriented Payroll Clerk to ensure accurate, compliant biweekly and semi-monthly payroll runs across multiple U.S. states.

You will handle hours, earnings, deductions, and tax withholdings in Rippling and assist with onboarding. The role emphasizes confidentiality, independent work, and collaboration with HRIS; familiarity with Excel and data integrity are essential.

Qualifications

• 3–5 years of payroll processing experience (multi-state a plus)
• Familiarity with payroll/HRIS platforms (Rippling experience strongly preferred)
• Working knowledge of payroll fundamentals: wage and hour law, tax withholding basics, deduction priority ordering
• Strong Excel skills (pivot tables, VLOOKUP/XLOOKUP, basic data cleanup)
• High attention to detail and confidentiality
• Clear written communication skills for employee-facing correspondence
• Ability to work independently while flagging issues proactively

Responsibilities

• Support processing of biweekly/semi-monthly payroll runs across multiple U.S. states and entities using Rippling, ensuring accuracy of hours, earnings, deductions, and tax withholdings
• Support onboarding of new hires into the payroll system, including manual processing for edge cases
• Assist with timecard review and non-compliance follow-up, escalating patterns to the Payroll Manager with supporting documentation
• Help maintain compliance across ~19 U.S. states plus U.K. and EOR jurisdictions, including wage/hour rules
• Support reconciliation of payroll data across systems (Rippling, Greenhouse, NetSuite) to support GL postings
• Support benefits and deduction administration, including FSA/HSA elections and final pay calculations
• Respond to employee payroll inquiries with professionalism and discretion
• Assist with special projects, including data cleanup and reporting
• Maintain organized, audit-ready payroll documentation and records

Skills

Payroll processing

Multi-state payroll

Excel

Written communication

Independent work

Tools

Rippling

NetSuite

Power BI

SQL

Job description

CHAOS Industries, headquartered in Los Angeles with a growing payroll team, seeks a detail-oriented Payroll Clerk to ensure accurate, compliant biweekly and semi-monthly payroll runs across multiple U.S. states.

You will handle hours, earnings, deductions, and tax withholdings in Rippling and assist with onboarding. The role emphasizes confidentiality, independent work, and collaboration with HRIS; familiarity with Excel and data integrity are essential.