Multi-State Payroll Specialist

Western States Equipment Company; Meridian (ID); On-site; USD 28,000 - 39,000; Part time

Job summary

Western States Equipment Company is seeking a part-time Payroll Administrator to manage accurate bi-weekly payrolls across five states. The role requires attention to detail, knowledge of multi-state payroll laws, and collaboration with HR and finance.

You will process hourly and salary time, handle deductions, prepare reports, and ensure compliance while maintaining confidentiality. A strong English communicator with at least three years in payroll is preferred.

Qualifications

• Proof of high school diploma or GED required.
• Associate’s degree in accounting or related area preferred.
• Minimum of three years in payroll experience in a multi-state environment including tax preparation and filing required.
• Must be able to communicate (speak, read, comprehend, write in English).

Responsibilities

• Serves as a member of the payroll team to timely and accurately prepare and balance bi-weekly payroll and any applicable supplemental payrolls to include uploading hourly time and processing salary PTO requests.
• Enters, maintains, and processes payroll information including wage changes, deductions, court orders and garnishments.
• Creates and transmits payroll files for direct deposit, 401K, benefits, and finance (General Ledger).
• Prints and distributes live payroll checks as applicable. Processes termination payroll checks in a timely manner to ensure regulatory compliance.
• Maintains the accuracy of all accruals.
• Creates payroll reports according to schedule and as needed for other departments.
• Audits payroll and maintains documented audit procedures to ensure the accuracy and integrity of the payroll system and processes.
• Address employee inquiries and provide information on payroll-related issues.
• Guides employees and managers on inputting changes in the Manager and Employee Self Service system.
• Manages and troubleshoots employee and supervisors/managers issues in Microsoft AX (timekeeping system).

Skills

Payroll processing

Multi-state payroll

Attention to detail

Communication skills

HRIS systems

Education

High school diploma or GED

Associate degree in accounting or related area preferred

Tools

Ultimate Software

Microsoft Excel

HRIS systems

Job description

Western States Equipment Company is seeking a part-time Payroll Administrator to manage accurate bi-weekly payrolls across five states. The role requires attention to detail, knowledge of multi-state payroll laws, and collaboration with HR and finance.

You will process hourly and salary time, handle deductions, prepare reports, and ensure compliance while maintaining confidentiality. A strong English communicator with at least three years in payroll is preferred.