Payroll & Accounting Assistant

State of Nevada; Carson City (NV); On-site; USD 40,000 - 55,000; Full time

Job summary

State of Nevada in Carson City seeks an Accounting Assistant 2 to support the Central Payroll Unit. This role reviews, audits, and processes payroll and personnel transactions, maintains accurate records, ensures compliance with applicable laws and policies, and meets critical biweekly payroll deadlines.

The incumbent will assist with audit activities, prepare supporting documentation, and provide responsive, professional service to agency personnel by resolving payroll-related inquiries and

Qualifications

• Two or more years of applicable experience or as described in the duties.
• Fingerprinting and/or background check is required.
• Valid Driver's License is required upon appointment.
• Data entry experience and payroll transaction auditing preferred.

Responsibilities

• Receive, review, verify, and process accounts payable and receivable documents.
• Receive payments, match payments to receivables, and prepare receipts.
• Review timesheets for completeness, signatures, hours, and leave balances.
• Verify charges, bill accounts, and assist in collection of past due accounts.
• Balance account information, identify discrepancies, and refer corrections.
• Develop spreadsheets for tracking and reporting account data.
• Perform data input and recordkeeping of financial information.
• Reconcile bank statements and resolve routine issues.
• Prepare and provide financial information and correspondence.
• Process budget and accounting documents with distribution data.
• Verify budget authority for expenditures and signatures.
• Post accounting data to appropriate accounts and ledgers.
• Maintain revenue and expenditure accounts and alert management on variances.
• Prepare daily deposits and balance monies and journals.
• Coordinate with central pay center to enter payroll data and correct errors.
• Respond to inquiries from clients or vendors.
• Perform related duties as assigned.

Skills

Attention to detail

Organizational skills

Communication

Team collaboration

Education

High school diploma or equivalent

Job description

State of Nevada in Carson City seeks an Accounting Assistant 2 to support the Central Payroll Unit. This role reviews, audits, and processes payroll and personnel transactions, maintains accurate records, ensures compliance with applicable laws and policies, and meets critical biweekly payroll deadlines.

The incumbent will assist with audit activities, prepare supporting documentation, and provide responsive, professional service to agency personnel by resolving payroll-related inquiries and