SENIOR ACCOUNTING ASSISTANT

State-of-Nevad; Carson City (NV); On-site; USD 42,000 - 52,000; Full time

Job summary

State of Nevada in Carson City seeks a Senior Accounting Assistant to perform clerical accounting duties, maintain accounts, and provide technical support across contracts and leases. The role liaises with budget, accounting, and leasing units and works with multiple program managers and external entities.

Minimum of three years’ experience and a high school diploma or equivalent are required. The position involves data entry, reconciliation, and preparation of financial documents and reports

Qualifications

• Three+ years of applicable accounting experience.
• Experience reviewing and reconciling accounting records.

Responsibilities

• Receive, review, verify, and process accounts payable and receivable documents.
• Review timesheets for completeness and accuracy of hours and signatures.
• Balance account information and identify discrepancies.
• Prepare receipts and assist in collections of past due accounts.
• Reconcile bank statements and resolve routine problems.
• Prepare budget and accounting documents and encode distribution data.
• Assist with payroll data and time adjustment sheets.
• Respond to inquiries from clients or vendors and provide financial information.

Skills

Accounting knowledge

Data entry

Bank reconciliation

Attention to detail

Communication

Education

High school diploma or equivalent

Job description

The Division of Public and Behavioral Health, Administration, Contract/Grants Admin Unit is recruiting for a Senior Accounting Assistant located in Carson City. Senior Accounting Assistants participate in the performance of clerical accounting work in the maintenance of accounts and accounting records for State agencies. They can review, resolve, and reconcile work done by others and provide technical assistance to staff to resolve problems. This position is a front line support for the division's contracts and leases; and can be a liaison between budget, accounting, contract/leasing units, working with multiple bureau program managers, upper management, the Department, and outside agencies.

Three or more years of applicable experience as described in the job duties and graduation from high school or equivalent education.

1. Receive, review, verify, and process accounts payable and receivable documents.
2. Receive payments, match payment to receivable due, and prepare receipts.
3. Review timesheets for completeness, authorized signatures, correct calculation of hours, adequate leave balances, and attachment of required documentation.
4. Verify charges and bill the appropriate account, apprise debtor of their liability, and assist in collection of past due accounts.
5. Balance account information, verify totals with back-up data, identify discrepancies, and identify and refer adjustments and/or correct records.
6. Develop spreadsheets for tracking, organizing, and reporting account related data.
7. Perform data input and record, organize, track, report, and verify financial information.
8. Reconcile bank statements, identify exceptions, and resolve routine problems.
9. Compose correspondence and provide financial, accounting data, and other information.
10. Process budget and accounting documents by encoding accounting distribution data.
11. Verify budget authority for expenditures, accuracy of billing claims, and authorized signatures.
12. Transfer accounting data to appropriate accounts, journals, or ledgers to summarize agency and/or program financial accounting information.
13. Assign a budgetary account code and post to revenue and receivable accounts.
14. Maintain and monitor revenue and expenditure accounts and notify management when revenues fall below projected levels.
15. Prepare and make daily deposits and balance monies, journals, and deposit forms.
16. Reconcile internal accounting records and reports to Controller’s reports and balance and prepare documents to make reconciliation.
17. Serve as liaison with central pay center staff, investigate and correct errors, prepare time adjustment sheets, enter payroll data, and maintain related records.
18. Access account information to respond to inquiries from clients or vendors.
19. Extract and gather information from a variety of internal and external sources and select which sources to use when information is conflicting.
20. Provide detailed supporting documentation for grant reports, work programs, and budget preparation.
21. Compile, organize, display, and summarize data to facilitate analyses and identify interrelationships.
22. Calculate, verify, and prepare documentation for overtime, call-back, shift differential, standby pay, requests for hand typed checks, and special pay.
23. Interpret and explain regulations, policies, procedures, and guidelines.
24. Review, resolve, and reconcile work done by others and provide technical assistance to staff to resolve problems.
25. Authorize payments within designated authority.
26. Act as a lead worker by assigning and reviewing work, training, and providing input to performance evaluations and discipline.
27. Assist in developing procedures to implement or improve work processes.
28. Perform related duties as assigned.

This job specification lists the major knowledge, skills and abilities of the job and is not all inclusive. Incumbent(s) will be expected to have knowledge, skills and abilities from a previous level.

Knowledge of:

• Processing agency accounting documents; budgeting and funding; recording, tracking, organizing, and reporting data.
• Bookkeeping methods and proceduresrelated to monitoring contracts and grant spending.

Ability to:

• Compile and interpret data, prepare reports and recommendations; understand legal contracts and grants.
• Plan, implement, and monitor clerical accounting methods and procedures; explain guidelines, policies, and procedures.
• Review accounts documents prepared by others; reconcile accounts using automated systems.