ACCOUNTING ASSISTANT 2 - MINIMUM QUALIFICATIONS WAIVED

State of Nevada; Carson City (NV); On-site; USD 40,000 - 55,000; Full time

Job summary

State of Nevada in Carson City seeks an Accounting Assistant 2 to support the Central Payroll Unit. This role reviews, audits, and processes payroll and personnel transactions, maintains accurate records, ensures compliance with applicable laws and policies, and meets critical biweekly payroll deadlines.

The incumbent will assist with audit activities, prepare supporting documentation, and provide responsive, professional service to agency personnel by resolving payroll-related inquiries and

Qualifications

• Two or more years of applicable experience or as described in the duties.
• Fingerprinting and/or background check is required.
• Valid Driver's License is required upon appointment.
• Data entry experience and payroll transaction auditing preferred.

Responsibilities

• Receive, review, verify, and process accounts payable and receivable documents.
• Receive payments, match payments to receivables, and prepare receipts.
• Review timesheets for completeness, signatures, hours, and leave balances.
• Verify charges, bill accounts, and assist in collection of past due accounts.
• Balance account information, identify discrepancies, and refer corrections.
• Develop spreadsheets for tracking and reporting account data.
• Perform data input and recordkeeping of financial information.
• Reconcile bank statements and resolve routine issues.
• Prepare and provide financial information and correspondence.
• Process budget and accounting documents with distribution data.
• Verify budget authority for expenditures and signatures.
• Post accounting data to appropriate accounts and ledgers.
• Maintain revenue and expenditure accounts and alert management on variances.
• Prepare daily deposits and balance monies and journals.
• Coordinate with central pay center to enter payroll data and correct errors.
• Respond to inquiries from clients or vendors.
• Perform related duties as assigned.

Skills

Attention to detail

Organizational skills

Communication

Team collaboration

Education

High school diploma or equivalent

Job description

The Division of Human Resource Management is seeking a detail-oriented Accounting Assistant 2 to support the Central Payroll Unit in Carson City. This position is responsible for reviewing, auditing, and processing payroll and personnel transactions, maintaining accurate records, ensuring compliance with applicable laws and policies, and meeting critical biweekly payroll deadlines. The incumbent will assist with audit activities, prepare supporting documentation, and provide responsive, professional service to agency personnel by resolving payroll-related inquiries and communicating processing updates. Key duties include processing Net Pay Distribution and Employee Tax Parameter transactions, managing W-2 reprint requests, handling interrogatories and direct deposit return notices, distributing employee paychecks, and supporting Central Payroll administrative functions. The ideal candidate will possess strong organizational skills, attention to detail, sound judgment, and the ability to collaborate effectively in a fast-paced, deadline-driven environment.

Accounting Assistants supervise and participate in the performance of clerical accounting work in the maintenance of accounts and accounting records for State agencies.

PER EXECUTIVE ORDER 2026-002, ALL MINIMUM QUALIFICATIONS HAVE BEEN WAIVED FOR THIS POSITION UNTIL DECEMBER 31, 2026. Please refer to the link for more information: https://gov.nv.gov/Newsroom/ExecOrders/Executive-Orders/

Two or more years of applicable experience as described in the job duties and graduation from high school or equivalent education.

Additional Position Requirements:

• Fingerprinting and/or background check is required.
• Valid Driver's License is required upon appointment.

Preferred Qualifications:

• High school diploma or equivalent education.
• Data entry experience.
• Entering and auditing payroll transactions.

1. Receive, review, verify, and process accounts payable and receivable documents.
2. Receive payments, match payment to receivable due, and prepare receipts.
3. Review timesheets for completeness, authorized signatures, correct calculation of hours, adequate leave balances, and attachment of required documentation.
4. Verify charges and bill the appropriate account, apprise debtor of their liability, and assist in collection of past due accounts.
5. Balance account information, verify totals with back-up data, identify discrepancies, and identify and refer adjustments and/or correct records.
6. Develop spreadsheets for tracking, organizing, and reporting account related data.
7. Perform data input and record, organize, track, report, and verify financial information.
8. Reconcile bank statements, identify exceptions, and resolve routine problems.
9. Compose correspondence and provide financial, accounting data, and other information.
10. Process budget and accounting documents by encoding accounting distribution data.
11. Verify budget authority for expenditures, accuracy of billing claims, and authorized signatures.
12. Transfer accounting data to appropriate accounts, journals, or ledgers to summarize agency and/or program financial accounting information.
13. Assign a budgetary account code and post to revenue and receivable accounts.
14. Maintain and monitor revenue and expenditure accounts and notify management when revenues fall below projected levels.
15. Prepare and make daily deposits and balance monies, journals, and deposit forms.
16. Reconcile internal accounting records and reports to Controller’s reports and balance and prepare documents to make reconciliation.
17. Serve as liaison with central pay center staff, investigate and correct errors, prepare time adjustment sheets, enter payroll data, and maintain related records.
18. Access account information to respond to inquiries from clients or vendors.
19. Perform related duties as assigned.

This job specification lists the major knowledge, skills and abilities of the job and is not all inclusive. Incumbent(s) will be expected to have knowledge, skills and abilities from a previous level.

Knowledge of:

• Applicable federal and State laws, regulations, and agency policies and procedures; accounts payable and receivable procedures.
• Clerical accounting and financial recordkeeping; applicable accounting codes.
• Payroll practices and procedures; tracking, organizing, and reporting accounting related data.

Ability to:

• Identify and apply established budgetary and financial recordkeeping requirements for the maintenance of accounts.
• Compile and summarize data for agency reports; distribute expenditures to subordinate accounts.
• Use established formulas to complete accounting documents and develop spreadsheets; prepare and process travel arrangements and claims.
• Recognize problems or discrepancies in payroll, accounts payable or accounts receivable data, and payroll coding, and resolve and make corrections.