Patient Services Specialist — Mon–Fri, 32h Flex

ADVENT Knows; Appleton (WI); Hybrid; USD 38,000 - 48,000; Full time

Benefits offered by this job

PTO & holidays

Health/Dental/Vision

401k match

Life insurance

Weekday schedule

Full-time 32h flex

Job summary

ADVENT in Appleton, WI is seeking a Patient Services Representative to warmly greet patients, manage check-in with the EHR, coordinate schedules, and support daily clinic operations.

The role is full-time with regular hours Mon-Fri, no nights or weekends, and opportunities to work at Green Bay and Plover offices as needed. Ideal candidates have 1+ year in healthcare, strong communication, and a customer-first mindset.

Qualifications

• Minimum 1 year of experience in a medical or healthcare setting.
• Strong time-management and multitasking abilities.
• Experience with performance-based goals or metrics.
• Customer-first mindset and excellent communication.
• Tech-savvy with Microsoft Office and EHR systems.
• Attention to detail and accuracy.
• Problem-solver in a fast-paced environment.
• Team-oriented attitude and strong work ethic.
• Flexibility to work at Green Bay and Plover offices.
• Valid driver''s license.

Responsibilities

• Greet patients warmly and check them in using our Electronic Health Record (EHR) system
• Coordinate and order sleep study devices and upload reports into the system
• Review upcoming schedules to confirm insurance and patient documentation are complete
• Schedule appointments and manage patient flow for a smooth clinic experience
• Answer incoming calls and provide overflow support to the call center as needed
• Open and close the clinic following established protocols
• Ensure proper documentation, process payments, and support daily clinic operations
• Order medical supplies and pharmaceuticals as needed
• Room patients
• Safety and sanitation of clinic

Skills

Healthcare experience

Time management

Multitasking

Customer service

Microsoft Office

Electronic Health Records

Attention to detail

Problem-solving

Team player

Driver license

Tools

Microsoft Office

EHR systems

Job description

ADVENT in Appleton, WI is seeking a Patient Services Representative to warmly greet patients, manage check-in with the EHR, coordinate schedules, and support daily clinic operations.

The role is full-time with regular hours Mon-Fri, no nights or weekends, and opportunities to work at Green Bay and Plover offices as needed. Ideal candidates have 1+ year in healthcare, strong communication, and a customer-first mindset.