Patient Services & Scheduling Coordinator

The Rector & Visitors of the University of Virginia; Charlottesville (VA); On-site; USD 57,308,160 - 63,038,976; Full time

Job summary

The University of Virginia's Medical Services within the Department of Student Health and Wellness seeks a Medical Office Coordinator to provide administrative support to medical staff. This full-time role handles patient files, front-desk reception, scheduling, and basic office operations in Charlottesville.

Responsibilities include maintaining records, answering calls, greeting patients, scheduling appointments and lab tests, calendar management, and coordinating referrals.

Qualifications

• High School Diploma or GED required (Associates degree preferred).
• 2 years relevant experience required.
• Proficient communicative skills across spoken and written domains.

Responsibilities

• Maintain organized patient records and office files.
• Operate general office equipment and basic clerical software.
• Answer calls promptly and greet patients with professionalism.
• Schedule appointments and coordinate referrals or laboratory tests as needed.
• Monitor appointment calendars and prepare materials for clinics or patient admissions.
• Process mail and documents in a timely manner.
• Perform other related administrative duties as needed.

Education

High School Diploma or GED

Associates degree preferred

Job description

The University of Virginia's Medical Services within the Department of Student Health and Wellness seeks a Medical Office Coordinator to provide administrative support to medical staff. This full-time role handles patient files, front-desk reception, scheduling, and basic office operations in Charlottesville.

Responsibilities include maintaining records, answering calls, greeting patients, scheduling appointments and lab tests, calendar management, and coordinating referrals.