Patient Coordinator

Elite Oral Surgery Associates; Worcester (MA); On-site; USD 38,000 - 54,000; Full time

Benefits offered by this job

Health insurance

Vision insurance

Paid vacation time

Paid holidays

Paid sick time

Dental and orthodontic benefits

401(k) retirement plan with employer

Job summary

Elite Oral Surgery Associates is seeking a Patient Coordinator to greet patients and maintain a welcoming environment at the front desk in Worcester, MA. You will manage the schedule, verify insurance, and explain financial options with confidence and accuracy.

In this role, you will collect payments, present treatment plans, ensure HIPAA compliance, and maintain patient records. Dental office experience and strong communication are required.

Qualifications

• Fluency in Spanish is required.
• Experience verifying insurance and understanding coverage and patient responsibility.
• Proven ability to manage a busy schedule in a fast-paced environment.
• Excellent communication skills with patients about treatment and finances.

Responsibilities

• Greet patients and set a welcoming tone.
• Manage daily schedule and minimize wait times.
• Verify insurance and explain coverage and financial options to patients.
• Collect payments and assist with treatment plans presentation.
• Maintain HIPAA-compliant patient records and ensure confidentiality.
• Support onboarding and day-to-day office operations.

Skills

Spanish fluency

Insurance verification

Schedule management

Customer service

Dental office experience

Tools

Practice management software

Office tools

Job description

At Elite Oral Surgery Associates, the Patient Coordinator is more than a front desk role — you are the first impression and a key part of creating a calm, welcoming experience that helps patients feel comfortable from the moment they walk in. If you thrive in a fast-paced, patient-focused environment and know how to keep a schedule running smoothly, we’d love to meet you.Please note, this role requires fluency in Spanish. Candidates who are not fluent in Spanish will not be considered at this time.Schedule: Monday - Friday 7:30 am - 5 pmWhat You’ll DoCreate a welcoming, high-energy environment by greeting patients and setting the tone for an exceptional visitKeep the day running seamlessly by managing the schedule, minimizing wait times, and proactively solving issues as they ariseServe as the connection point between patients and the clinical team, ensuring smooth handoffs and clear communicationSupport patients through their visit — from check-in to check-out — including scheduling next appointments and collecting paymentsPresent treatment plans, explain insurance coverage, and discuss financial options with confidence and accuracyStay ahead of the schedule by confirming appointments, verifying insurance, and following up on missed or late arrivalsMaintain accurate patient records and ensure all processes align with HIPAA standardsContribute to a clean, organized, and professional front office environmentSupport the team with onboarding, training, and day-to-day office operationsPerform other duties and responsibilities as assigned by managementThis is an opportunity to step into a well-run, team-oriented practice where your role is essential to both the patient experience and the success of the office.Full-time BenefitsWe recognize that taking care of our team is just as important as taking care of our patients. That’s why we offer a comprehensive benefits package, including:Health insurance starting on your first day of employmentVision insurancePaid vacation timePaid holidaysPaid sick timeDental and orthodontic benefits401(k) retirement plan with employer contributionConsistent, set schedule (no weekends!)#simplydenPrevious experience in a dental office setting is requiredHands-on experience verifying insurance and a strong understanding of coverage, benefits, and patient responsibilityProven ability to manage a busy schedule and multitask in a fast-paced environmentStrong communication skills with the ability to confidently speak with patients about treatment and financesHigh attention to detail and accuracy in handling patient information and paymentsProfessional presence with a positive, team-oriented mindset that provides exceptional customer service to all our patientsComfort using practice management software and standard office tools