Patient Coordinator

SIMPLY DENTAL; United States; On-site; USD 38,000 - 52,000; Full time

Benefits offered by this job

Health insurance

Vision insurance

Paid vacation time

Paid holidays

Paid sick time

401(k) retirement plan with employer**

Job summary

Simply Dental is seeking a Patient Coordinator to greet patients, manage the schedule, and support the clinical team to ensure a smooth visit from check-in to check-out.

You will verify insurance, explain treatment options and financials with confidence, and maintain accurate records in a HIPAA-compliant front office. A positive, team-oriented approach and familiarity with practice management software are essential.

Qualifications

• Previous experience in a dental office setting is preferred.
• Hands-on experience verifying insurance and understanding coverage.
• Strong communication skills with patients about treatment and finances.
• Professional presence with a positive, team-oriented mindset.

Responsibilities

• Greet patients and set a welcoming, high-energy tone.
• Manage the schedule, minimize wait times, and solve issues as they arise.
• Act as the liaison between patients and the clinical team for smooth handoffs.
• Support check-in/check-out, schedule next appointments, and collect payments.
• Explain insurance coverage and financial options with confidence.
• Maintain accurate patient records and HIPAA-compliant processes.
• Assist with onboarding, training, and day-to-day front office operations.

Skills

Communication skills

Multitasking

Attention to detail

Customer service

Team player

Insurance verification

Tools

Practice management software

Office tools

Job description

At Simply Dental, the Patient Coordinator is more than a front desk role — you are the first impression and a key part of creating a calm, welcoming experience that helps patients feel comfortable from the moment they walk in. If you thrive in a fast-paced, patient-focused environment and know how to keep a schedule running smoothly, we’d love to meet you.Schedule: Monday 8am - 6 pm, Tuesday, Wednesday, and Thursday 8 am - 5 pm, Friday 8 am - 4 pmResponsibilitiesCreate a welcoming, high-energy environment by greeting patients and setting the tone for an exceptional visitKeep the day running seamlessly by managing the schedule, minimizing wait times, and proactively solving issues as they ariseServe as the connection point between patients and the clinical team, ensuring smooth handoffs and clear communicationSupport patients through their visit — from check-in to check-out — including scheduling next appointments and collecting paymentsPresent treatment plans, explain insurance coverage, and discuss financial options with confidence and accuracyStay ahead of the schedule by confirming appointments, verifying insurance, and following up on missed or late arrivalsMaintain accurate patient records and ensure all processes align with HIPAA standardsContribute to a clean, organized, and professional front office environmentSupport the team with onboarding, training, and day-to-day office operationsPerform other duties and responsibilities as assigned by managementThis is an opportunity to step into a well-run, team-oriented practice where your role is essential to both the patient experience and the success of the office.Full-time BenefitsWe recognize that taking care of our team is just as important as taking care of our patients. That’s why we offer a comprehensive benefits package, including:Health insurance starting on your first day of employmentVision insurancePaid vacation timePaid holidaysPaid sick timeDental and orthodontic benefits401(k) retirement plan with employer contributionConsistent, set schedule (no weekends!)#simplydenPrevious experience in a dental office setting is preferredHands-on experience verifying insurance and a strong understanding of coverage, benefits, and patient responsibility is highly desiredProven ability to manage a busy schedule and multitask in a fast-paced environmentStrong communication skills with the ability to confidently speak with patients about treatment and financesHigh attention to detail and accuracy in handling patient information and paymentsProfessional presence with a positive, team-oriented mindset that provides exceptional customer service to all our patientsComfort using practice management software and standard office tools