Patient Access Representative- Alomere Health Float

Alomere Health; Alexandria (MN); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Health clinic at work

401(k) with 6% match

Job summary

Alomere Health is seeking a Patient Access Representative to support patient scheduling, registration, and front-desk functions. You will manage check-ins/outs, verify insurance, collect copays, and maintain accurate patient records using EPIC software.

The role requires strong computer skills, the ability to learn new protocols, and a patient-focused approach to delivering timely service. This full-time position offers comprehensive benefits and a Monday–Friday schedule with no weekends.

Qualifications

• Strong computer skills and ability to learn new protocols.
• Ability to support patient registration, check-in and check-out processes.
• Excellent communication and accuracy in handling patient information.

Responsibilities

• Register new patients and verify demographic and insurance details.
• Check patients in/out, collect copays and ensure smooth workflow.
• Schedule appointments and manage scheduling for lab and imaging; use EPIC messaging.

Skills

Customer service

Scheduling

Data entry

Tools

EPIC software

Job description

Department: Clinic Reception

Employment Status (Full Time Equivalent): 1.0 FTE- 80 hours per pay period

Benefit Status: Full-Time

Benefits include:

• Health, Dental, and Vision Insurance
• Employee Health Clinic (health+): Our health+ clinic provides office visits and prescription medications for little to no cost to Alomere Health employees and their dependents who are on a medical insurance plan
• Retirement Savings: (401(k)) - All eligible employees of Alomere Health are automatically enrolled. All eligible employees are able to contribute on a pre-tax and/or post-tax basis and Alomere Health matches up to 6% of employee's contributions.
• Please see more details about our benefits here: https://alomerehealth.com/careers/#benefits

Hours:

• Monday-Friday: Hours range between 7:00 am-5:00 pm
• No Weekends

Position Objective:

The Patient Access Representative is primarily responsible for serving patients' needs by scheduling appointments for a variety of primary and specialty providers. They will also support the registration of new patients, and check in and check out patients for appointments. The person in this position must have strong computer skills, along with the ability to learn new protocols and incorporate them into the current work flow.

Patient Registration

• Gather all needed demographic information and enter/update guarantor information
• Update existing and new insurances using software program to verify insurance status
• Obtain necessary signatures from patients and update when needed while following compliance requirements in providing patient right's information as wanted
• Scan in all needed identification documents and insurance cards
• Collect copays and payments as required

Checking Patients In and Out

• Read all appointment notes and messages to ensure paperwork is given to patients and unique situations are addressed following station and provider protocols
• Follow billing protocols outlined by Patient Accounts Services
• Review insurance eligibility responses and make needed insurance updates
• Follow Provider instructions in regards to follow up visits, labs, and imaging when provided
• Provide every patient with a thorough summary of their visit

Scheduling

• Answer calls in a friendly and professional manner
• Schedule appointments utilizing cheat sheets to ensure accuracy
• Schedule lab and imaging appointments and use EPIC (medical record software) messaging to request needed orders from Provider nurse pools
• Reschedule missed, bumped, or cancelled appointments as directed by nursing/provider protocols
• Notify nurses of additions or cancellations on same day schedule for speciality providers
• Notify Account Services on alert directs or as appropriate
• Manage MyChart patient scheduling requests and direct scheduling; ensure accuracy of appointment for provider and insurance guidelines
• Manage work queues to ensure patients are contacted and scheduled for needed appointments

Other Responsibilities

• Perform all other related duties as assigned in a professional and responsive manner
• Demonstrate the ability to use relevant equipment
• Support, understand, and promote Alomere Health's mission, vision, values, policies and procedures
• Ability to meet the work schedule requirements with flexibility dependent upon the needs of the department
• Foster respectful working relationships with professional colleagues, patients, families, and general public regardless of age, gender, lifestyle, culture, beliefs, race, socioeconomic class, or ability