Patient Access Representative

Westfields Hospital; New Richmond (WI); On-site; USD 19,000 - 29,000; Part time

Benefits offered by this job

Health and dental insurance

401k retirement program

PTO

Disability insurance

FSAs

Education reimbursements

Employee assistance programs

Free parking

Employee recognition

Community discounts

Job summary

Westfields Hospital & Clinic is seeking an individual to support clinic scheduling, registration, and check-in processes. The role includes verifying patient information, insurance, and directing patients to the proper locations, while ensuring forms are completed and HAR records are updated.

The position requires readiness to educate patients about pre-visit instructions, post-visit follow-ups, and managing co-pays.

Qualifications

• High School diploma or equivalent required.
• Minimum one year experience in a hospital/medical clinic setting or equivalent preferred.
• Experience in a customer service setting.
• Experience with Microsoft Word, Excel, Outlook, etc.

Responsibilities

• Accurately and appropriately schedules patients.
• Confirm arrival time, appointment time, and any other applicable instructions.
• Educate patient of any preparation and/or instructions needed prior to procedure.
• Pre-register patients by verifying demographics and insurance coverage.
• Create the Hospital Account Record (HAR).
• Look for existing orders and link them to appointment.
• Monitor and schedule the Referral Workque's as assigned.
• Accurately and appropriately register and check in patients for their appointments.
• Check in patients for their appointments, complete all needed information and direct them to the appropriate location.
• Provide appropriate forms as designated by clinical staff and/or standard practice.
• Receive and enter appropriately all patient forms dropped off for completion.
• Determine if the patient needs to be seen to complete the form, and/or have patient complete their portion of the forms.
• Route forms according to standard practice.
• Collects and posts patient co-pays/deductibles/balances consistently and accurately.
• Assists patients with any follow up appointments at check out.

Skills

Customer service

Communication

Education

High School diploma or equivalent

Associate degree (2-year) in related studies

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Clinic Scheduling, Registration and Check In

• Accurately and appropriately schedules patients.

  • Confirm arrival time, appointment time, and any other applicable instructions.
  • Educate patient of any preparation and/or instructions needed prior to procedure.
  • Pre-register patients by verifying demographics and insurance coverage. Create the Hospital Account Record (HAR).
  • Look for existing orders and link them to appointment.
  • Monitor and schedule the Referral Workque's as assigned.

• Accurately and appropriately register and check in patients for their appointments.

  • Check in patients for their appointments, complete all needed information and direct them to the appropriate location.
  • Provide appropriate forms as designated by clinical staff and/or standard practice.
  • Receive and enter appropriately all patient forms dropped off for completion. Determine if the patient needs to be seen to complete the form, and/or have patient complete their portion of the forms. Route forms according to standard practice.

• Collects and posts patient co-pays/deductibles/balances consistently and accurately.

• Assists patients with any follow up appointments at check out

Work Schedule

• 12 hrs weekly, .3fte, Casual
• Emergency Room Registration Shifts, every other Friday, Saturday and Sunday, 2:30pm-11:00pm
• Opportunities to cross train in additional areas and pick up shifts

Required Qualifications:

• High School graduate or equivalent experience.

Preferred Qualifications:

• 2-year degree in related studies; and/or equivalent experience.
• Minimum one year experience in a hospital or medical clinic setting or equivalent.
• Experience in a customer service setting.
• Experience with Microsoft products, Word, Excel, Outlook, etc.

Benefits:

• At Westfields Hospital & Clinic, we believe in providing our employees with exceptional benefits to help you thrive in your work. In addition to competitive wages, we offer a benefits package that includes health and dental insurance; 401k retirement program; competitive paid time off (PTO); short-term disability pay, long-term disability and life insurance options; flexible spending accounts (FSAs); education reimbursements; employee assistance programs (EAP), employee well-being program; free parking; employee recognition and rewards; social club discounts to area attractions and events; community volunteer pay.

About Westfields Hospital & Clinic:

Westfields Hospital & Clinic is part of HealthPartners, the largest consumer-governed, non-profit health care organization in the nation with a mission to improve health and well-being in partnership with members, patients and the community. Located just 30 minutes east of the Twin Cities in the beautiful St. Croix Valley, Westfields is an award-winner hospital serving western Wisconsin with primary, acute, emergency and outpatient health care services. Our campus is in New Richmond, where you'll find a comfortable small-town feel, just a stone's throw away from Minneapolis and St. Paul.
As a partner for good, we believe that outstanding health care comes from combining science with compassion, spirit and humanity. Everyone on our team helps make health care and insurance simpler and more affordable for all. Join us and become a partner for good, helping to improve the health and well-being of our patients, members and the communities we serve.