Pathology Administrative Assistant - Entry-Level Medical Support

Newton-Wellesley Hospital; Newton (MA); On-site; USD 40,000 - 45,000; Full time

Job summary

Newton-Wellesley Hospital is seeking an entry-level Administrative Assistant to provide routine administrative and secretarial support between Newton Wellesley Pathology and Brigham and Women's Faulkner Hospital, under moderate supervision.

The role includes coordinating schedules, preparing reports and correspondence, and handling travel arrangements, meetings, and phone communications. Strong MS Office skills and excellent communication are required to support a busy medical environment.

Qualifications

• High School Diploma or Equivalent.
• 0-1 year Administrative Assistant or Secretarial experience preferred.
• Basic understanding of office procedures.
• Basic Proficiency in MS Office.
• Ability to use phone system.
• Strong verbal & written communication skills.
• Strong customer service skills.
• Strong interpersonal, written and oral skills.

Responsibilities

• Prepare reports, meeting minutes and correspondence.
• Create and edit documents, spreadsheets and presentations.
• Manage schedules, arrange appointments and itineraries.
• Coordinate meetings, travel, conference calls, and complete expense reports.
• Answer and transfer phone calls.
• May perform transcription and proofreading of literature; assist with department applications as needed.
• Remain knowledgeable of business unit policies and confidential information.

Skills

Time management

Communication

Customer service

Interpersonal skills

Written and verbal communication

Education

High School Diploma or Equivalent

Tools

MS Office

Phone system

Office equipment

Job description

Newton-Wellesley Hospital is seeking an entry-level Administrative Assistant to provide routine administrative and secretarial support between Newton Wellesley Pathology and Brigham and Women's Faulkner Hospital, under moderate supervision.

The role includes coordinating schedules, preparing reports and correspondence, and handling travel arrangements, meetings, and phone communications. Strong MS Office skills and excellent communication are required to support a busy medical environment.