Administrative Assistant, Pathology -Float

Mass General Brigham; Newton (MA); On-site; USD 37,000 - 49,000; Full time

Job summary

Mass General Brigham is seeking an entry-level Administrative Assistant to provide routine administrative and secretarial support between Newton Wellesley Pathology and Brigham and Women's Faulkner Hospital. The role involves coordinating schedules, preparing minutes and correspondence, and handling travel and expense reports.

On-site with no weekend requirements, 40 hours weekly. Ideal candidates will have a High School Diploma, strong MS Office skills, and excellent communication and customer

Qualifications

• High School Diploma or Equivalent required.
• 0-1 year administrative or secretarial experience preferred.
• Basic understanding of office procedures and MS Office.

Responsibilities

• Prepare reports, meeting minutes and correspondence.
• Create and edit documents, spreadsheets and presentations.
• Manage schedules, arrange appointments and itineraries.
• Coordinate meetings, travel, conference calls, and expense reports.
• Answer and transfer phone calls; may handle transcription.

Skills

Verbal & written communication

Customer service

Time management

Phone system

Multitasking

Education

High School Diploma or Equivalent

Tools

MS Office Suite

Job description

Site: Newton-Wellesley HospitalMass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.Job Summary8am-4:30pmNo weekends requiredCandidate must will be willing to commute to BWFH for vacation coverageSummarySpecializes in providing routine administrative and secretarial support between Newton Wellesley Pathology and Brigham and Women's Faulkner Hospital as directed and under moderate supervision, for an individual, group, or department. Responsibilities may include coordination and scheduling, supplies and equipment ordering, meeting minutes, correspondence, Answer and transfer phone calls, prepare spreadsheets and presentations. Manage schedules, coordinate travel, conference calls, payroll and transcription. This is an entry level support role.Essential FunctionsPrepare reports, meeting minutes and correspondence.Create and edit documents, spreadsheets and presentations.Manage schedules, arrange appointments and itineraries.Coordinate meetings, travel, conference calls, and complete expense reports.Answer and transfer phone calls.May perform transcription and proofread and edit literature, prepare applications for department.Remain knowledgeable of business unit policies.May make contacts of a sensitive, complex, and confidential nature.Completes routine tasks under moderate supervision.Required for All JobsPerforms other duties as assignedComplies with all policies and standardsDoes this position require Patient Care (indirect/direct)? NoQualificationsEducationHigh School Diploma or Equivalent requiredCan this role accept experience in lieu of a degree?NoLicenses and CredentialsExperienceAdministrative Assistant or Secretarial Experience 0-1 year preferredKnowledge, Skills and Abilities- Basic understanding of office procedures including filing, copying, scanning, printing and faxing.- Basic Proficiency in MS Office.- Ability to use phone system.- Managing one's own time and the time of others.- Strong verbal & written communication skills.- Strong customer service skills.- Strong interpersonal, written and oral skills.- Ability to use standard office equipment.Additional Job Details (if applicable)Physical RequirementsStanding Occasionally (3-33%)Walking Occasionally (3-33%)Sitting Constantly (67-100%)Lifting Occasionally (3-33%) 20lbs - 35lbsCarrying Occasionally (3-33%) 20lbs - 35lbsPushing Rarely (Less than 2%)Pulling Rarely (Less than 2%)Climbing Rarely (Less than 2%)Balancing Occasionally (3-33%)Stooping Occasionally (3-33%)Kneeling Rarely (Less than 2%)Crouching Rarely (Less than 2%)Crawling Rarely (Less than 2%)Reaching Occasionally (3-33%)Gross Manipulation (Handling) Constantly (67-100%)Fine Manipulation (Fingering) Frequently (34-66%)Feeling Constantly (67-100%)Foot Use Rarely (Less than 2%)Vision - Far Constantly (67-100%)Vision - Near Constantly (67-100%)Talking Constantly (67-100%)Hearing Constantly (67-100%)Remote TypeOnsiteWork Location2014 Washington StreetScheduled Weekly Hours40Employee TypeRegularWork ShiftDay (United States of America)Pay Range$17.71 - $23.55/HourlyGrade2At Mass General Brigham, we believe in recognizing and rewarding the unique value each team member brings to our organization. Our approach to determining base pay is comprehensive, and any offer extended will take into account your skills, relevant experience if applicable, education, certifications and other essential factors. The base pay information provided offers an estimate based on the minimum job qualifications; however, it does not encompass all elements contributing to your total compensation package. In addition to competitive base pay, we offer comprehensive benefits, career advancement opportunities, differentials, premiums and bonuses as applicable and recognition programs designed to celebrate your contributions and support your professional growth. We invite you to apply, and our Talent Acquisition team will provide an overview of your potential compensation and benefits package.EEO Statement:4100 Newton-Wellesley Hospital is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. To ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veteran’s Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact Human Resources at (857)-282-7642.Mass General Brigham Competency FrameworkAt Mass General Brigham, our competency framework defines what effective leadership “looks like” by specifying which behaviors are most critical for successful performance at each job level. The framework is comprised of ten competencies (half People-Focused, half Performance-Focused) and are defined by observable and measurable skills and behaviors that contribute to workplace effectiveness and career success. These competencies are used to evaluate performance, make hiring decisions, identify development needs, mobilize employees across our system, and establish a strong talent pipeline.