Administrative Assistant, Pathology -Float

Newton-Wellesley Hospital; Newton (MA); On-site; USD 40,000 - 45,000; Full time

Job summary

Newton-Wellesley Hospital is seeking an entry-level Administrative Assistant to provide routine administrative and secretarial support between Newton Wellesley Pathology and Brigham and Women's Faulkner Hospital, under moderate supervision.

The role includes coordinating schedules, preparing reports and correspondence, and handling travel arrangements, meetings, and phone communications. Strong MS Office skills and excellent communication are required to support a busy medical environment.

Qualifications

• High School Diploma or Equivalent.
• 0-1 year Administrative Assistant or Secretarial experience preferred.
• Basic understanding of office procedures.
• Basic Proficiency in MS Office.
• Ability to use phone system.
• Strong verbal & written communication skills.
• Strong customer service skills.
• Strong interpersonal, written and oral skills.

Responsibilities

• Prepare reports, meeting minutes and correspondence.
• Create and edit documents, spreadsheets and presentations.
• Manage schedules, arrange appointments and itineraries.
• Coordinate meetings, travel, conference calls, and complete expense reports.
• Answer and transfer phone calls.
• May perform transcription and proofreading of literature; assist with department applications as needed.
• Remain knowledgeable of business unit policies and confidential information.

Skills

Time management

Communication

Customer service

Interpersonal skills

Written and verbal communication

Education

High School Diploma or Equivalent

Tools

MS Office

Phone system

Office equipment

Job description

Site: Newton-Wellesley Hospital

Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.

Job Summary

8am-4:30pm (No weekends required). Candidate must be willing to commute to BWFH for vacation coverage.

Summary

Specializes in providing routine administrative and secretarial support between Newton Wellesley Pathology and Brigham and Women's Faulkner Hospital as directed and under moderate supervision, for an individual, group, or department. Responsibilities may include coordination and scheduling, supplies and equipment ordering, meeting minutes, correspondence, Answer and transfer phone calls, prepare spreadsheets and presentations. Manage schedules, coordinate travel, conference calls, payroll and transcription. This is an entry level support role.

Essential Functions

• Prepare reports, meeting minutes and correspondence.
• Create and edit documents, spreadsheets and presentations.
• Manage schedules, arrange appointments and itineraries.
• Coordinate meetings, travel, conference calls, and complete expense reports.
• Answer and transfer phone calls.
• May perform transcription and proofread and edit literature, prepare applications for department.
• Remain knowledgeable of business unit policies.
• May make contacts of a sensitive, complex, and confidential nature.
• Completes routine tasks under moderate supervision.

Required for All Jobs

• Performs other duties as assigned
• Complies with all policies and standards

Qualifications

Education

High School Diploma or Equivalent required

Experience

Administrative Assistant or Secretarial Experience 0-1 year preferred

Knowledge, Skills and Abilities

• Basic understanding of office procedures including filing, copying, scanning, printing and faxing.
• Basic Proficiency in MS Office.
• Ability to use phone system.
• Managing one's own time and the time of others.
• Strong verbal & written communication skills.
• Strong customer service skills.
• Strong interpersonal, written and oral skills.
• Ability to use standard office equipment.

Physical Requirements

• Standing Occasionally (3-33%)
• Walking Occas... Industrial.