Pastor Executive Assistant & Office Strategy Lead

Spanish River Church; Boca Raton (FL); On-site; USD 42,000 - 54,000; Full time

Job summary

Spanish River Church seeks an experienced Administrative Assistant to provide comprehensive support to the Executive Pastor (XP) and Lead Pastor (LP). You will manage calendars, coordinate events, handle communications, prepare reports, and serve as a liaison between staff, congregants, and ministry partners to enable pastors to focus on vision and care.

The role requires 5+ years in administrative support, strong organizational skills, and spiritual maturity.

Qualifications

• 5+ years of administrative support experience in ministry or nonprofit environment.
• Experience supporting senior-level leadership preferred.
• Proficient with Google Suite and standard office equipment.
• Strong organizational, communication, and time-management skills.
• Spiritual maturity and servanthood; able to maintain confidentiality.

Responsibilities

• Monitor and keep current LP/XP email accounts.
• Maintain LP & XP calendars and schedule management.
• Protect and prioritize the Lead Pastor’s schedule for sermon prep and pastoral duties.
• Coordinate travel arrangements and itineraries for LP/XP and guests.
• Manage LP/XP expense reporting and approvals; process PTO requests.
• Create and submit annual budgets and gather ministry priorities.
• Coordinate agendas, materials, meals, and logistics for meetings and retreats.
• Greet visitors and support weekly staff prayer and development days.

Skills

Administrative skills

Communication

Self-Starter

Strategic support

Detail-oriented

Adaptability

Team player

Professionalism

Confidentiality

Tools

Motion

Google Suite

Job description

Spanish River Church seeks an experienced Administrative Assistant to provide comprehensive support to the Executive Pastor (XP) and Lead Pastor (LP). You will manage calendars, coordinate events, handle communications, prepare reports, and serve as a liaison between staff, congregants, and ministry partners to enable pastors to focus on vision and care.

The role requires 5+ years in administrative support, strong organizational skills, and spiritual maturity.