Administrative Assistant

Christ Fellowship Church; Boca Raton (FL); On-site; USD 25,000 - 33,000; Part time

Job summary

Christ Fellowship Church in Boca Raton seeks an Administrative Assistant to support the Campus Pastor with high‑level organizational and logistical tasks. You will manage calendars, reimbursements, and budget prep while creating a welcoming atmosphere for meetings and guests.

The role emphasizes independent work, teamwork, and hospitality within a dynamic church environment, with 20 hours weekly on-site in a part-time capacity.

Qualifications

• 3+ years of administrative or office support experience in a dynamic environment.
• Proficiency in Google Workspace (Gmail, Calendar, Drive, Docs) and familiarity with project/church management software.
• Strong interpersonal and communication skills with a hospitality mindset.

Responsibilities

• Proactively manage the Campus Pastor's calendar for efficiency.
• Reconcile expense reports, reimbursements, tracking, and assist with budget prep.
• Create a welcoming environment for campus meetings and guests.
• Serve as primary contact for calls, emails, and inquiries, triaging requests with care.
• Manage special projects on behalf of the Campus Pastor.
• Provide operational support for campus events, memorials, and weddings as needed.
• Support planning and execution of ministries and events.
• Handle general office duties including supplies and inventory.

Skills

Google Workspace

Interpersonal skills

Time management

Event logistics

Education

High school diploma or equivalent

Bachelor's degree preferred

Tools

Asana

Planning Center

Job description

JOB SUMMARY

The Administrative Assistant at Christ Fellowship supports the organization and priorities of the Campus Pastor at our Boca Raton location. This position provides high-level organizational, administrative, and logistical support to the Campus Pastor. If you are a proactive problem-solver with exceptional organizational skills, a heart for hospitality, and a passion for supporting ministry teams, this may be the role for you!

JOB DUTIES

Administrative Support

• Proactively own and optimize the Campus Pastor's calendar to ensure efficiency.
• Reconcile Campus Pastor expense reports, reimbursements, tracking/coding, and assist with budget preparation.
• Create a warm, welcoming environment for campus meetings and guests.
• Serve as the primary point of contact for incoming calls, emails, and web inquiries, triaging requests with discretion, speed, and care.
• Manage special projects on behalf of the Campus Pastor

Campus Operations

• Provide operational support for campus events, memorial services, and weddings as needed.
• Support the Campus Pastor in planning and executing ministries and events.
• General office duties such as supply ordering and inventory tracking to maintain an orderly and well-resourced office environment.

EDUCATION

A high school diploma or equivalent is required; a Bachelor's degree preferred.

RELEVANT WORK EXPERIENCE

• 3+ years of administrative or office support experience in a dynamic, fast-paced environment.
• Proficiency in Google Workspace (Gmail, Calendar, Drive, Docs); experience with project and church management software like Asana and Planning Center is a plus.
• Effective interpersonal and communication skills, with a commitment to providing care and hospitality.
• Practical understanding of administration and workflow coordination, including resource management and event logistics.
• Strong sense of time management, along with the ability to work independently and as part of an effective and fun team.

JOB SPECS

Classification: Part-time, hourly (Non-exempt), 20 hours per week

Reporting to: Campus Pastor