Administrative Assistant - Creative Team

Gofamilychurch; West Palm Beach (FL); On-site; USD 35,000 - 50,000; Full time

Job summary

Gofamilychurch in West Palm Beach, FL is seeking a Full-Time Administrative Support. This role involves providing assistance to the Manager of Communications and creative teams. Candidates should have excellent organizational skills, strong communication abilities, and proficiency in MS Office.

Responsibilities include managing ministry contacts, overseeing project timelines, and coordinating with creative teams for events. Candidates must adhere to the community’s doctrinal beliefs and maintain a strong personal faith.

Qualifications

• Ability to meet all minimum eligibility requirements to be a member of Family Church.
• Supportive of the doctrinal statements found in the Baptist Faith & Message of 2000.
• Maintain a close and healthy walk with the Lord Jesus Christ.

Responsibilities

• Receive and make ministry contacts including phone calls, text messages, and letters.
• Manage assigned projects from beginning through completion, in partnership with the receiving department.
• Serve as the digital presence manager, including website and social media content production.

Skills

Excellent administrative and organizational skills

Strong written and verbal communication skills

Proficient in MS Word and Outlook

Ability to multi-task and prioritize workflow

Job description

Family Church Network

Full Time Regular West Palm Beach, FL, US

Position Overview

Under direct supervision, this position is responsible for providing administrative support and assistance to the Manager Communications and Creative Team.

Reports to

Manager Communications

Prerequisites

• Ability to meet all minimum eligibility requirements to be a member of Family Church.
• Supportive of the doctrinal statements as found in the Baptist Faith & Message of 2000.
• Maintain a close and healthy walk with the Lord Jesus Christ.
• Maintain a high standard of excellence and moral character.
• Excellent administrative and organizational skills.
• Strong written and verbal communication skills.
• Demonstrated ability to multi-task and prioritize workflow.
• Proficient in MS Word and Outlook, other MS Suite applications are preferred.
• Ability to maintain a professional and positive demeanor.

General Responsibilities

(Applies to all Administrative Roles)

• Receive and make ministry contacts including phone calls, text messages, and letters.
• Maintain detailed documentation for campus, and/or ministry areas.
• Manage and effectively prioritizing personal workflow.
• Maintain a cooperative spirit by assisting others when needed or requested.
• Communicate effectively with leaders, peers, and members.
• Demonstrate stewardship of church resources including supplies, equipment, and intellectual property.
• Understand and adhere to procedural guidelines and policies.

Role-Specific Responsibilities

• Manage assigned projects from beginning through completion, in partnership with the receiving department or campus. This role serves as the project manager for large-scale requests.
• Develop and maintain project timelines, milestones, and approval workflows for large requests, ensuring all stakeholders are aligned and deliverables stay on schedule.
• Ensure assigned department work orders are addressed in a timely manner, including providing requesters with appropriate ticket status.
• Coordinate with creative ministry team members to ensure all communications materials and graphics are ready for services and special events.
• Assist in the execution of internal communications strategy.
• Maintain and enforce the Identity Policy and Procedures (branding guidelines).
• Serve as the digital presence manager, including website and social media content production.
• Oversee the creation, design, layout, and proofing of printed materials, alongside design team and Creative Director.
• Perform other miscellaneous duties as assigned.