PartTime Executive Assistant Operations Coordinator

Icebox Cryotherapy Buckhead; Atlanta (GA); Hybrid; USD 20,664 - 34,440; Part time

Benefits offered by this job

Employee discounts

Flexible schedule

Job summary

Icebox Cryotherapy Buckhead in Atlanta, Georgia, is searching for a proactive and organized assistant to manage business correspondence and maintain operational efficiency. This part-time role offers a competitive hourly rate based on experience, mostly remote with occasional local visits.

The ideal candidate will efficiently handle scheduling, organization of digital files, and support various administrative tasks. Strong communication and independent working skills are essential for success in this position.

Qualifications

• Comfortable working independently.
• Ability to prioritize multiple tasks and deadlines.
• Professional, trustworthy, and discreet.

Responsibilities

• Manage and organize emails and business correspondence.
• Track projects, deadlines, and follow-up items.
• Assist with scheduling meetings and appointments.
• Organize digital files and company records.
• Prepare spreadsheets and reporting.
• Assist with insurance renewals and paperwork.
• Manage business license renewals and registrations.

Skills

Strong organizational skills

Excellent communication skills

Proficient with Google Workspace

Attention to detail

Job description

Benefits

• Employee discounts
• Flexible schedule

Estimated Hours

10–20 hours per week

Flexible schedule

Mostly remote

Occasional local errands, meetings, or office visits as needed

Responsibilities

• Manage and organize emails and business correspondence
• Track projects, deadlines, and follow-up items
• Assist with scheduling meetings and appointments
• Organize digital files and company records
• Prepare spreadsheets and reporting
• Assist with insurance renewals and paperwork
• Manage business license renewals and registrations
• Coordinate vendor communications and follow-up
• Track important deadlines and compliance requirements
• Help maintain operational documents and procedures
• Coordinate supply ordering and inventory tracking
• Communicate with vendors regarding orders and shipments
• Maintain order logs and records
• Assist with administrative support for participating studios
• Conduct research and special projects
• Assist with event coordination and planning
• Help manage personal and business-related administrative tasks
• Follow up on outstanding action items and keep projects moving

Qualifications

• Strong organizational skills and attention to detail
• Excellent communication and follow-up skills
• Comfortable working independently
• Proficient with Google Workspace, Microsoft Office, and spreadsheets
• Ability to prioritize multiple tasks and deadlines
• Professional, trustworthy, and discreet
• Reliable transportation

Bonus Points For Experience In

• Executive Assistant roles
• Small business operations
• Franchise organizations
• Healthcare, wellness, fitness, or medical office administration
• Inventory management and vendor coordination

About You

You are organized, resourceful, and don't need to be micromanaged. You enjoy checking things off a list, keeping projects on track, and making someone's life easier. You are comfortable working independently, communicating professionally, and figuring things out when the answer isn't obvious.

Compensation

Competitive hourly rate based on experience.

Application Instructions

To apply, please send your resume along with a brief note explaining why you'd be a great fit for this role.