Parttime Admin Assistant/Sales Coordinator

Coldwell Banker Realty; Connecticut; On-site; USD 25,000 - 30,000; Part time

Job summary

Coldwell Banker Realty in Greater Hartford is seeking a Part-time Admin Assistant/Sales Coordinator to support real estate sales activities. You will handle daily administrative tasks, prepare documents, maintain client and listing records, and organize files on-site.

The role emphasizes data entry, MLS updates, appointment scheduling, and preparing marketing materials while coordinating closely with the Realtor for timely sales support.

Qualifications

• Strong administrative and clerical skills: document preparation, data entry, file management.
• Professional phone etiquette and communication with clients, agents, and staff.
• Executive administrative support: calendar management, meeting coordination, task prioritization.
• Proficiency in MS Office, email, calendars, Google Suite; ability to learn brokerage systems.
• Experience in a real estate office or customer-facing environment is beneficial.
• Strong organizational skills, attention to detail, multitasking in a fast-paced setting.
• High school diploma or equivalent; further admin or business training is a plus.
• Reliability and professionalism; on-site work in Greater Hartford for part-time, set hours.

Responsibilities

• Perform daily administrative tasks to support real estate sales.
• Prepare documents, maintain client and listing records, and organize files.
• Data entry, MLS updates, scheduling appointments.
• Prepare marketing materials and coordinate communications with the Realtor.

Skills

Administrative skills

Clerical skills

Phone etiquette

Communication

Calendar management

MS Office

Google Suite

Real estate experience

Education

High school diploma or equivalent

Tools

Brokerage systems

Job description

Company Description

Coldwell Banker Realty is one of the nation’s largest real estate brokerages; this contractor position is offered by a full time Realtor with over 14 years experience.

Role Description

This is a part-time, on-site Admin Assistant/Sales Coordinator role based in Greater Hartford. The position supports real estate sales activities by handling daily administrative tasks, including preparing documents, maintaining client and listing records, and organizing files. Responsibilities include data entry, updating MLS information, scheduling appointments, preparing marketing materials, extensive coordination and communication, and other activities as needed. The Admin Assistant/Sales Coordinator collaborates closely with the Realtor providing timely support for sales initiatives.

Qualifications

• Candidates should possess strong Administrative Assistance and Clerical Skills, including document preparation, data entry, and file management.
• Candidates should possess professional Phone Etiquette and Communication skills for interacting with clients, agents, and office staff.
• Candidates should possess Executive Administrative Assistance capabilities, such as calendar management, meeting coordination, and task prioritization.
• Candidates should possess computer proficiency with MS Office, email, calendars and google suite and the ability to learn brokerage systems.
• Prior experience in a real estate office or customer-facing environment is beneficial.
• Strong organizational skills, attention to detail, and the ability to handle multiple tasks in a fast-paced setting are important.
• High school diploma or equivalent required; further administrative or business training is a plus.
• Reliability, professionalism, and the ability to work on-site in Greater Hartford for part-time, set hours are essential.