Listing/Sales Coordinator

BHHS Georgia Properties; Smyrna (GA); On-site; USD 38,000 - 54,000; Full time

Benefits offered by this job

Medical

Health Savings Account

Dental

Vision

Life Insurance

Paid Vacation (PTO)

401(k) with employer match

Flexible Spending Account

Employee Assistance Program (EAP)

Job summary

BHHS Georgia Properties in Smyrna, GA seeks a detail-oriented administrative assistant to enter property listings and manage changes in the system, supporting customers, agents, sales management and staff.

Responsibilities include data input, MLS and listings maintenance, agent onboarding/offboarding, scheduling, file management and office coordination. The role requires strong Microsoft Office skills, fast typing, and excellent customer service.

Qualifications

• High school diploma or equivalent.
• 1 year clerical/administrative experience.
• Experience with Microsoft Office and typing 50 wpm.
• Strong communication and organizational skills.
• Ability to prioritize and handle multiple tasks.

Responsibilities

• Perform data input, maintain MLS listings and verify information with sales associates.
• Manage on/off-boarding of agents using MLS, CRM and transaction management systems.
• Provide general admin support: phones, greet visitors, scheduling, mail, supplies.
• Maintain active files and ensure reports/disclosures are timely.
• Order office supplies and coordinate vendor services.
• Take on additional responsibilities as needed.

Skills

Microsoft Office

Typing 50 wpm

Customer service focus

Organizational skills

multitasking

Effective communication

Education

High school diploma or equivalent

Tools

MLS

CRM

Transaction management systems

Job description

This position enters property listings and changes in the system and performs a variety of administrative functions to provide support to customers, agents, sales management and administrative staff. Assists with special projects.

Job Duties and Responsibilities (Essential Job Functions)

• Perform data input functions, process real estate information and maintain MLS listings and sales records. Verify information with sales associates to ensure accurate listings.
• Manage on/off-boarding of agents with all brokerage-provided agent-facing technologies (e.g., MLS, CRM, transaction management systems, etc.).
• Provide administrative support:
  • Answer phones, monitor hotline, greet visitors and schedule appointments
  • Distribute mail, maintain office appearance and order office supplies
  • Track sign inventory, prepare packets and maintain office equipment
• Maintain/manage active files – price reductions, extensions, expirations - to ensure all information is entered and/or reports and disclosures are forwarded in a timely manner. Keep agents informed on the progress of the files.
• Order supplies and coordinate with copier vendor for toner and service.
• Perform any additional responsibilities as requested or assigned.

Performance Expectations

• Meet all performance and behavior expectations outlined in the company performance appraisal form or communicated by management.
• Perform responsibilities as directed achieving desired results within expected time frames and with a high degree of quality and professionalism.
• Establish and maintain positive and productive work relationships with all staff, customers and business partners.
• Demonstrate the behavioral and technical competencies necessary to effectively complete job responsibilities. Take personal initiative for technical and professional development.
• Follow the company HR Policy, the Code of Business Conduct and all subsidiary and department policies and procedures, including protecting confidential company information, attending work punctually and regularly, and following good safety practices in all activities.

Qualifications

• Education: High school diploma or equivalent.
• Experience: 1 year clerical/administrative experience.
• Knowledge and Skills: Experience with Microsoft Office products. Familiarity with the Internet and e-mail usage. Typing speed of 50 w.p.m.
• Effective oral and written communication skills with an excellent customer-service focus.
• Effective analytical and problem-solving skills
• Ability to prioritize and handle multiple tasks and projects concurrently.
• Excellent organizational skills with a focus on detail; high degree of accuracy.
• Knowledge of real estate, title and/or mortgage business preferred.
• Ability to operate a multiple line telephone console preferred.

We offer a full suite of benefits including Medical, Health Savings Account, Dental, Vision, Life Insurance, Paid Vacation (PTO), 401(k) with employer match, Flexible Spending Account, and Employee Assistance Program (EAP)

Equal Opportunity Employer

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.