Parts Operations Specialist – Returns, Invoices & Backorders

PeopleShare by PROMAN; Woodbridge Township (NJ); On-site; USD 32,000 - 33,000; Full time

Job summary

Parts Clerk / Parts Administrator at PeopleShare by PROMAN in South Plainfield, NJ, handles parts returns, vendor backorders, invoices, credits, and customer inquiries. The role requires strong Excel skills, organization, and the ability to manage multiple priorities in a fast-paced environment.

The successful candidate will maintain accurate records, coordinate with vendors and internal departments, and provide timely updates on orders and transactions.

Qualifications

• Experience in parts administration, inventory or related roles preferred.
• Strong Excel skills and general computer proficiency.
• Excellent organizational and multitasking abilities.
• Strong attention to detail and accuracy.
• Ability to work independently in a fast-paced environment.
• Strong communication and problem-solving skills.

Responsibilities

• Process and track parts returns with vendors.
• Manage vendor backorders and follow up on outstanding orders.
• Review and process vendor invoices and credits related to parts purchases and returns.
• Assist customers with parts inquiries, requests, and order updates.
• Maintain accurate records and documentation.
• Utilize Microsoft Excel and other computer systems to track inventory, orders, and transactions.
• Communicate effectively with vendors, customers, and internal departments.
• Identify issues and take initiative to resolve them promptly.

Skills

Parts administration

Inventory management

Excel

Customer service

Multitasking

Attention to detail

Communication

Tools

Microsoft Excel

Inventory software

Job description

Parts Clerk / Parts Administrator at PeopleShare by PROMAN in South Plainfield, NJ, handles parts returns, vendor backorders, invoices, credits, and customer inquiries. The role requires strong Excel skills, organization, and the ability to manage multiple priorities in a fast-paced environment.

The successful candidate will maintain accurate records, coordinate with vendors and internal departments, and provide timely updates on orders and transactions.