Parts Department Admin & Returns Coordinator

Tractor & Equipment Co.; Billings (MT); On-site; USD 36,000 - 46,000; Full time

Benefits offered by this job

401k w/ Company Match and Profit Sh ar

Paid Time Off: Vacation/Holiday/Sick

Health Insurance: Premera Blue Cross w

Vision Insurance: VSP Vision Insurance

Company Paid Life, AD&D & Disability

Guidance Resources: EAP

Quarterly Employee Recognition Cash

CAT Discounts

Credit Union Membership

Career Growth Opportunities

Seniority Bonus

Employee Referral Bonus

Job summary

Harnish Group Inc. in Billings, MT seeks a Parts Clerk to provide administrative and operational support to the Parts Department. You will process and reconcile parts-related transactions, monitor reports, support return programs, and maintain records.

Successful candidates demonstrate strong attention to detail, organization, and the ability to work across multiple systems while managing diverse tasks and deadlines.

Qualifications

• High school diploma or equivalent required.
• Valid driver’s license required.
• Prior experience in a parts department, warehouse, inventory, accounting support, or administrative role preferred.
• Proficiency with Microsoft Office applications.
• Strong organizational skills and attention to detail.
• Effective written and verbal communication skills.
• Ability to prioritize work, meet deadlines, and manage multiple tasks simultaneously.

Responsibilities

• Provide administrative support for Parts, Warehouse, and Sales workgroups.
• Monitor and reconcile claims, credits, returns, and other parts-related processes.
• Support 45-Day Return, Rapid Return, and other parts return programs.
• Review, research, and resolve exception reports, discrepancy reports, and other system-generated reporting.
• Monitor parts-related system transactions and identify items requiring follow-up or correction.
• Process invoices and supporting documentation for payment and recordkeeping.
• Support special projects and other duties as assigned.

Skills

Attention to detail

Organization

Written communication

Verbal communication

Multitasking

Education

High School Diploma

Tools

Microsoft Office

Job description

Harnish Group Inc. in Billings, MT seeks a Parts Clerk to provide administrative and operational support to the Parts Department. You will process and reconcile parts-related transactions, monitor reports, support return programs, and maintain records.

Successful candidates demonstrate strong attention to detail, organization, and the ability to work across multiple systems while managing diverse tasks and deadlines.