Parts Operations Specialist

PCMC; Phillips (WI); On-site; USD 43,000 - 60,000; Full time

Job summary

BW Papersystems in Wisconsin is seeking an Administrative Assistant – CO Parts to provide operational and administrative support for CO Parts processes, collaborating with CSRs, RRT, vendors, and internal teams. The role covers inventory, freight, drop ships, backorders, intercompany orders, margin reporting, and credits.

The ideal candidate is highly organized, detail-oriented, and capable of managing recurring tasks across multiple systems while maintaining accurate documentation and

Qualifications

• Strong organizational skills with the ability to manage multiple priorities.
• High level of attention to detail and accuracy.
• Strong written and verbal communication skills.
• Ability to work effectively across multiple departments and functional teams.
• Ability to independently follow through on open items and resolve routine issues.
• Comfortable working with ERP systems, spreadsheets, reports, and business data.
• Proficiency with Microsoft Excel, Outlook, and other Microsoft Office applications.
• Ability to learn internal systems, processes, and product structures.

Responsibilities

• Manage CO Parts floor stock inventory levels and accuracy.
• Collaborate with RRT, Supply Chain, vendors, and CSRs.
• Review floor stock usage and replenish as needed.
• Process freight charges and resolve discrepancies.
• Maintain and track drop ship orders with internal teams.
• Manage machine backorders with relevant departments.
• Process intercompany orders and ensure accurate pricing.
• Prepare recurring CO Parts margin reports and distribute.
• Process approved customer credits related to parts orders.
• Document standard work instructions and provide admin support.

Skills

Organizational skills

Attention to detail

Communication skills

Cross-department collaboration

ERP systems

Excel proficiency

Office applications

Learning internal systems

Tools

ERP systems

Microsoft Excel

Microsoft Outlook

Power BI

Job description

BW Papersystems in Wisconsin is seeking an Administrative Assistant – CO Parts to provide operational and administrative support for CO Parts processes, collaborating with CSRs, RRT, vendors, and internal teams. The role covers inventory, freight, drop ships, backorders, intercompany orders, margin reporting, and credits.

The ideal candidate is highly organized, detail-oriented, and capable of managing recurring tasks across multiple systems while maintaining accurate documentation and