Parts Manager/Shop Administrator- Heavy Civil Infrastructure

S&B USA; Brownsville (Fayette County); On-site; USD 60,000 - 95,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

401K Plan with company match

Life Insurance

Disability Insurance

Paid Time Off

Paid Holidays

Job summary

S&B USA Construction is seeking a Parts Manager / Shop Administrator to keep the shop supplied and organized, while handling administrative work for the shop. The role spans procurement, inventory control, and fleet/records management to support maintenance and on-time project work.

The ideal candidate is highly organized, detail-oriented, and able to switch between parts and office tasks, ensuring equipment is repaired on time and within budget.

Qualifications

• High school diploma or GED.
• 3+ years in parts management, parts counter or purchasing, ideally in heavy equipment, construction, fleet or automotive.
• Working knowledge of equipment parts, part numbers and cross-referencing.
• Proficiency in Microsoft Office, especially Excel and Outlook.
• Valid driver's license with a clean driving record.
• Associate's degree or coursework in business, supply chain or a related field.

Responsibilities

• Purchasing and sourcing parts, quotes, lead times, and best-value sources.
• Inventory control: organize parts room, log incoming parts, and stock levels.
• Cost tracking: match invoices and forecast part needs for budgets.
• Open, assign, track and close work orders; maintain maintenance records.
• Maintain fleet records: registrations, insurance, inspections, renewal dates.
• Office support: route invoices, answer phones, coordinate repairs and transport.
• Reporting: weekly/monthly reports on open work orders and maintenance costs.

Skills

Parts management

Purchasing

Inventory control

Vendor relations

Education

High school diploma or GED

Associate's degree (preferred)

Tools

Viewpoint

Microsoft Excel

Microsoft Outlook

Job description

Parts Manager/Shop Administrator- Heavy Civil Infrastructure

Fay, S&B USA Construction builds complex infrastructure across the Mid-Atlantic such as major bridges, tunnels, highways, and P3 programs that demand technical depth and strong field leadership. Safety, quality, and schedule are not checkboxes here — they are the standard we hold ourselves to on every project, every day. Whether you are early in your career looking for the kind of project exposure that accelerates growth, or a seasoned professional ready to lead work at the highest level, you will find both here. We invest in the people who build with us, and the projects we take on reflect that commitment.

The Parts Manager / Shop Administrator keeps the shop supplied and organized. Half of the role will be in support of the shop manager with parts acquisition and purchasing, inventory and vendor relations. The other half handles the shop's administrative work: work orders, records, vehicle fleet services, mileage reporting and various reporting.

The ideal candidate is organized, detail-oriented and comfortable switching between the parts counter and the office. They help the shop manager keep equipment repaired on time and on budget. And vehicle fleet in compliance.

Parts Manager Duties (50%)

Purchasing and sourcing

• Order parts, filters, fluids, tires, tools and shop supplies to support scheduled maintenance and repairs.
• Get quotes, compare price and lead time, and pick the best-value source.
• Track open orders and expedite urgent or critical parts to limit equipment downtime.
• Process warranty claims, core returns and returns of incorrect or defective parts.

Inventory control

• Keep the parts room, bins and storage areas organized.
• Receive, inspect and log all incoming parts against packing slips and purchase records.
• Issue parts to technicians and charge them to the correct work order, unit or job.
• Set and maintain stock levels and reorder points for frequently used parts.
• Conduct annual counts of physical inventories; reconcile and resolve discrepancies.
• Build and maintain relationships with parts dealers, suppliers and service vendors.
• Negotiate pricing, terms and account discounts; set up new vendor accounts.
• Monitor vendor performance on price, delivery and quality.

Cost tracking

• Match invoices to receiving records; resolve any billing problems with vendors.
• Support budgeting by forecasting parts needs for upcoming maintenance.

Shop Administrator Duties (50%)

Work orders and maintenance records

• Open, assign, track and close work orders; make sure labor, parts and notes are complete.
• Keep maintenance histories for fleet units up to date in the shop's maintenance or fleet software.
• Track preventive maintenance schedules and alert the Shop Manager when service is due.

Equipment and fleet records

• Maintain the fleet files: registrations, insurance cards and inspection records.
• Track renewal dates for registrations, DOT annual inspections, IFTA/IRP and other items as applicable.

Office support

• Code and route shop invoices and expense reports to Accounting.
• Answer phones and emails, schedule outside repairs and coordinate equipment and parts transportation with logistics manager.
• Order office supplies.

Reporting

• Prepare weekly and monthly reports on open work orders, equipment downtime, maintenance costs and upcoming renewals.
• Help the Shop Manager with special projects, budgets and process improvements.

Qualifications

Required

• High school diploma or GED.
• 3+ years in parts management, parts counter or purchasing, ideally in heavy equipment, construction, fleet or automotive.
• Working knowledge of equipment parts, part numbers and cross-referencing.
• Proficiency in Microsoft Office, especially Excel and Outlook.
• Valid driver's license with a clean driving record.

Preferred

• Associate's degree or coursework in business, supply chain or a related field.
• Experience with fleet maintenance or inventory software (e.g. Viewpoint).
• Familiarity with DOT and OSHA recordkeeping.

Skills and Abilities

• Highly organized, with strong attention to detail and accuracy.
• Able to set priorities and handle frequent switching between parts and office work.
• Clear communicator with technicians, vendors, managers and Accounting.
• Good negotiation and problem-solving skills.
• Works independently and meets deadlines.

Physical Requirements and Work Environment

• Work is split between a shop/parts room and an office.
• Must be able to lift and carry up to 50 lbs, and stand, walk, bend and climb ladders for long periods.
• Exposed to shop noise, fumes, dust and outdoor weather when receiving or checking parts.
• Must follow all safety rules and wear required PPE in the shop.

Medical Insurance, Dental Insurance, Vision Insurance, 401K Plan with a company match, Life Insurance, Disability Insurance, Paid Time Off, Paid Holidays

Core Values

• Work Safely: Safety is our Culture
• Deliver Return: Earning a fair profit increases our long-term value
• Value People: Take Care of Employees and They Will Take Care of Clients
• Act with Integrity: Honesty Builds Trust
• Provide Solutions: Better Solutions Yield Greater Satisfaction

Equal Opportunity Employer

S&B USA Construction and all its affiliate companies are committed to providing equal employment opportunities in all aspects of employment to qualified individuals without regard to the following criteria: race, color, religion, sex (including pregnancy, sexual orientation, gender identity) national origin, age, disability, genetic information, protected veteran status, as well as any other prohibited criteria under any local, state or federal law applicable to S&B USA Construction. As part of the firm’s equal employment opportunity statement, S&B USA Construction will also take affirmative action to ensure that minorities, women, veterans, and qualified people with disabilities are considered for employment and promotional opportunities.

If a reasonable accommodation is needed for the interview process, please contact [e-mail] or 412-471-4200 ext. 1032.

Voluntary Self-Identification

For government reporting purposes, we ask candidates to respond to the below self-identification survey.Completion of the form is entirely voluntary. Whatever your decision, it will not be considered in the hiringprocess or thereafter. Any information that you do provide will be recorded and maintained in aconfidential file.

As set forth in S&B USA’s Equal Employment Opportunity policy,we do not discriminate on the basis of any protected group status under any applicable law.

If you believe you belong to any of the categories of protected veterans listed below, please indicate by making the appropriate selection.As a government contractor subject to the Vietnam Era Veterans Readjustment Assistance Act (VEVRAA), we request this information in order to measurethe effectiveness of the outreach and positive recruitment efforts we undertake pursuant to VEVRAA. Classification of protected categoriesis as follows:

A "disabled veteran" is one of the following: a veteran of the U.S. military, ground, naval or air service who is entitled to compensation (or who but for the receipt of military retired pay would be entitled to compensation) under laws administered by the Secretary of Veterans Affairs; or a person who was discharged or released from active duty because of a service-connected disability.

A "recently separated veteran" means any veteran during the three-year period beginning on the date of such veteran's discharge or release from active duty in the U.S. military, ground, naval, or air service.

An "active duty wartime or campaign badge veteran" means a veteran who served on active duty in the U.S. military, ground, naval or air service during a war, or in a campaign or expedition for which a campaign badge has been authorized under the laws administered by the Department of Defense.

An "Armed forces service medal veteran" means a veteran who, while serving on active duty in the U.S. military, ground, naval or air service, participated in a United States military operation for which an Armed Forces service medal was awarded pursuant to Executive Order 12985.