Shop Administrator- Heavy Civil Infrastructure

S&B USA; Brownsville (Fayette County); On-site; USD 52,000 - 72,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

401K Plan with company match

Life Insurance

Disability Insurance

Paid Time Off

Paid Holidays

Job summary

S&B USA Construction, based in Pittsburgh, PA, seeks a Shop Administrator for the Equipment Group to support shop and warehouse operations. You will handle timecards, equipment transfers, mileage, and maintenance coordination while ensuring accurate record-keeping and strong communication with field staff.

This role emphasizes organization, safety compliance, and timely reporting in a fast-paced construction environment with opportunities for growth and responsibility across projects.

Qualifications

• High school diploma or equivalent required; college degree preferred.
• 1 year of experience in construction administrative support or project management preferred.
• Construction online software experience preferred.
• Key bookkeeping, accounting, and math skills required.
• Excellent organization, time management and communication skills.
• People-friendly and able to multi-task in a fast-changing environment.

Responsibilities

• Perform daily administrative duties including equipment transfers, timecards, meters, fuel receipts and reporting.
• Reconcile timecards for shop and logistics staff and ensure correct hours are paid.
• Manage vehicle maintenance and fleet fuel card administration.
• Process weekly mileage reporting and work orders.
• Open, monitor, and close out work orders; maintain vehicle inspection logs.
• Process registrations and insurance cards; review vendor invoices.
• Generate KPI reports for maintenance and safety; act as Project Office Contact.
• Greet office guests and route inquiries to appropriate staff.
• Prepare correspondence, reports, manuals, and forms as needed.
• Assist regional Safety department with safety and environmental issues.
• Enter work orders and purchase orders for parts and services.
• Other duties as assigned.

Skills

Administrative support

Time management

Communication

Multi-tasking

Bookkeeping

Attention to detail

Problem solving

Education

High school diploma or equivalent

College degree preferred

Tools

Construction online software

Job description

Pittsburgh, PA

Fay, S&B USA Construction builds complex infrastructure across the Mid-Atlantic such as major bridges, tunnels, highways, and P3 programs that demand technical depth and strong field leadership. Safety, quality, and schedule are not checkboxes here — they are the standard we hold ourselves to on every project, every day. Whether you are early in your career looking for the kind of project exposure that accelerates growth, or a seasoned professional ready to lead work at the highest level, you will find both here. We invest in the people who build with us, and the projects we take on reflect that commitment.

Our innovative solutions and customer focused approach provide our clients with unmatched value and quality.

As a Shop Administrator for the Equipment Group, your role will encompass a variety of duties to support the operations of the shop and warehouse.

DUTIES AND RESPONSIBILITIES:

• Perform a variety of daily administrative duties as required (e.g. equipment transfers, timecards, meter readings, fuel usage and receipts, equipment maintenance schedules and running various reports for the manager)
• Reconcile timecards for assigned shop and logistics personnel, ensuring correct hours are reported and paid
• Vehicle maintenance and fleet fuel card administration
• Process weekly mileage reporting
• Opening, Monitoring and Close out of work orders
• Maintain inspection logs for company vehicles
• Maintain and process registration renewals and insurance cards
• Process outside repair services and vendor invoice review.
• Run KPI reports for preventative and emergency maintenance
• Serve as Project Office Contact.
• Receive office guests and answer phones directing questions or problems to the appropriate internal contact/personnel
• Prepare correspondence, reports, manuals, and forms as needed.
• Assist with regional Safety department handling of safety and environmental issues.
• Production of weekly detailed project equipment listings.
• Responsible for entering work orders and purchase orders for parts and outside services
• Other duties as assigned

EDUCATION AND EXPERIENCE:

• High school diploma or equivalent is required; College degree preferred
• 1 year of experience in construction administrative support, contract administration, or construction project management preferred
• Construction Online Software experience preferred
• Key bookkeeping, accounting, and math skills are required
• Excellent organization, time management, attention to detail, and communication skills
• Personable and outgoing demeanor with the ability to multi-task in a quickly changing environment

WORK ENVIRONMENT

• This position is primarily indoors.
• This work environment may involve minimal exposure to unusual elements, such as extreme temperatures, dirt, dust, fumes, smoke, unpleasant odors and/or loud noises.

PHYSICAL DEMANDS

• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• Substantial movements (motions) of the wrists, hands, and/or fingers.
• Ability to operate standard office equipment and keyboards.
• Ability to communicate information and ideas so others will understand.
• Exerting up to 15 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects.
• Must be able to remain in a stationary position 50% or more of the time.

Medical Insurance, Dental Insurance, Vision Insurance, 401K Plan with a company match, Life Insurance, Disability Insurance, Paid Time Off, Paid Holidays

Core Values

• Work Safely: Safety is our Culture
• Deliver Return: Earning a fair profit increases our long-term value
• Value People: Take Care of Employees and They Will Take Care of Clients
• Act with Integrity: Honesty Builds Trust
• Provide Solutions: Better Solutions Yield Greater Satisfaction

Equal Opportunity Employer

S&B USA Construction and all its affiliate companies are committed to providing equal employment opportunities in all aspects of employment to qualified individuals without regard to the following criteria: race, color, religion, sex (including pregnancy, sexual orientation, gender identity) national origin, age, disability, genetic information, protected veteran status, as well as any other prohibited criteria under any local, state or federal law applicable to S&B USA Construction. As part of the firm’s equal employment opportunity statement, S&B USA Construction will also take affirmative action to ensure that minorities, women, veterans, and qualified people with disabilities are considered for employment and promotional opportunities.

If a reasonable accommodation is needed for the interview process, please contact [e-mail] or 412-471-4200 ext. 1032.

Voluntary Self-Identification

For government reporting purposes, we ask candidates to respond to the below self-identification survey.Completion of the form is entirely voluntary. Whatever your decision, it will not be considered in the hiringprocess or thereafter. Any information that you do provide will be recorded and maintained in aconfidential file.

As set forth in S&B USA’s Equal Employment Opportunity policy,we do not discriminate on the basis of any protected group status under any applicable law.

If you believe you belong to any of the categories of protected veterans listed below, please indicate by making the appropriate selection.As a government contractor subject to the Vietnam Era Veterans Readjustment Assistance Act (VEVRAA), we request this information in order to measurethe effectiveness of the outreach and positive recruitment efforts we undertake pursuant to VEVRAA. Classification of protected categoriesis as follows:

A "disabled veteran" is one of the following: a veteran of the U.S. military, ground, naval or air service who is entitled to compensation (or who but for the receipt of military retired pay would be entitled to compensation) under laws administered by the Secretary of Veterans Affairs; or a person who was discharged or released from active duty because of a service-connected disability.

A "recently separated veteran" means any veteran during the three-year period beginning on the date of such veteran's discharge or release from active duty in the U.S. military, ground, naval, or air service.

An "active duty wartime or campaign badge veteran" means a veteran who served on active duty in the U.S. military, ground, naval or air service during a war, or in a campaign or expedition for which a campaign badge has been authorized under the laws administered by the Department of Defense.

An "Armed forces service medal veteran" means a veteran who, while serving on active duty in the U.S. military, ground, naval or air service, participated in a United States military operation for which an Armed Forces service medal was awarded pursuant to Executive Order 12985.