Shop Administrator- Heavy Civil Infrastructure

S&B USA Construction; Pittsburgh (Allegheny County); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

401K Plan with a company match

Life Insurance

Disability Insurance

Paid Time Off

Paid Holidays

Job summary

Fay, S&B USA Construction in the Mid-Atlantic region is seeking a Shop Administrator for the Equipment Group to support shop and warehouse operations with daily administrative duties, timecards, fleet management, and reporting.

The role requires a high school diploma (college degree preferred), at least 1 year of construction administrative experience, strong organization and communication, and familiarity with Construction Online Software.

Qualifications

• High school diploma or equivalent required; college degree preferred.
• At least 1 year of construction administrative support, contract administration, or construction project management experience.
• Construction Online Software experience preferred.
• Key bookkeeping, accounting, and math skills are required.
• Excellent organization, time management, attention to detail, and communication skills.
• Personable and outgoing demeanor with the ability to multi-task in a quickly changing environment.

Responsibilities

• Perform daily administrative duties including equipment transfers, timecards, meter readings, fuel usage and reports.
• Reconcile timecards for shop and logistics personnel, ensuring correct hours are reported and paid.
• Vehicle maintenance and fleet fuel card administration.
• Process weekly mileage reporting.
• Opening, Monitoring and Close out of work orders.
• Maintain inspection logs for company vehicles.
• Maintain and process registration renewals and insurance cards.
• Process outside repair services and vendor invoice review.
• Run KPI reports for preventative and emergency maintenance.
• Serve as Project Office Contact.
• Receive office guests and answer phones directing questions to the appropriate internal contact.
• Prepare correspondence, reports, manuals, and forms as needed.
• Assist with regional Safety department handling of safety and environmental issues.
• Production of weekly detailed project equipment listings.
• Responsible for entering work orders and purchase orders for parts and outside services
• Other duties as assigned

Skills

Organization

Time management

Attention to detail

Communication skills

Multi-tasking

Education

High school diploma or equivalent

College degree preferred

Tools

Construction Online Software

Job description

Fay, S&B USA Construction builds complex infrastructure across the Mid-Atlantic such as major bridges, tunnels, highways, and P3 programs that demand technical depth and strong field leadership. Safety, quality, and schedule are not checkboxes here - they are the standard we hold ourselves to on every project, every day. Whether you are early in your career looking for the kind of project exposure that accelerates growth, or a seasoned professional ready to lead work at the highest level, you will find both here. We invest in the people who build with us, and the projects we take on reflect that commitment.

Our innovative solutions and customer focused approach provide our clients with unmatched value and quality.

As a Shop Administrator for the Equipment Group, your role will encompass a variety of duties to support the operations of the shop and warehouse.

DUTIES AND RESPONSIBILITIES

• Perform a variety of daily administrative duties as required (e.g. equipment transfers, timecards, meter readings, fuel usage and receipts, equipment maintenance schedules and running various reports for the manager)
• Reconcile timecards for assigned shop and logistics personnel, ensuring correct hours are reported and paid
• Vehicle maintenance and fleet fuel card administration
• Process weekly mileage reporting
• Opening, Monitoring and Close out of work orders
• Maintain inspection logs for company vehicles
• Maintain and process registration renewals and insurance cards
• Process outside repair services and vendor invoice review.
• Run KPI reports for preventative and emergency maintenance
• Serve as Project Office Contact.
• Receive office guests and answer phones directing questions or problems to the appropriate internal contact/personnel
• Prepare correspondence, reports, manuals, and forms as needed.
• Assist with regional Safety department handling of safety and environmental issues.
• Production of weekly detailed project equipment listings.
• Responsible for entering work orders and purchase orders for parts and outside services
• Other duties as assigned

EDUCATION AND EXPERIENCE

• High school diploma or equivalent is required; College degree preferred
• 1 year of experience in construction administrative support, contract administration, or construction project management preferred
• Construction Online Software experience preferred
• Key bookkeeping, accounting, and math skills are required
• Excellent organization, time management, attention to detail, and communication skills
• Personable and outgoing demeanor with the ability to multi-task in a quickly changing environment

WORK ENVIRONMENT

• This position is primarily indoors.
• This work environment may involve minimal exposure to unusual elements, such as extreme temperatures, dirt, dust, fumes, smoke, unpleasant odors and/or loud noises.

PHYSICAL DEMANDS

• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• Substantial movements (motions) of the wrists, hands, and/or fingers.
• Ability to operate standard office equipment and keyboards.
• Ability to communicate information and ideas so others will understand.
• Exerting up to 15 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects.
• Must be able to remain in a stationary position 50% or more of the time.

Benefit Summary

• Medical Insurance
• Dental Insurance
• Vision Insurance
• 401K Plan with a company match
• Life Insurance
• Disability Insurance
• Paid Time Off
• Paid Holidays

Core Values

• Work Safely: Safety is our Culture
• Deliver Return: Earning a fair profit increases our long-term value
• Value People: Take Care of Employees and They Will Take Care of Clients
• Act with Integrity: Honesty Builds Trust
• Provide Solutions: Better Solutions Yield Greater Satisfaction

Equal Opportunity Employer

S&B USA Construction and all its affiliate companies are committed to providing equal employment opportunities in all aspects of employment to qualified individuals without regard to the following criteria: race, color, religion, sex (including pregnancy, sexual orientation, gender identity) national origin, age, disability, genetic information, protected veteran status, as well as any other prohibited criteria under any local, state or federal law applicable to S&B USA Construction. As part of the firm's equal employment opportunity statement, S&B USA Construction will also take affirmative action to ensure that minorities, women, veterans, and qualified people with disabilities are considered for employment and promotional opportunities.

If a reasonable accommodation is needed for the interview process, please contact [e-mail] or 412-471-4200 ext. 1032.